GRADE A 2 POSITION REF: PU/ADV/15/08/2019
Qualifications
This is an entry position to this cadre and appointment is on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.
Academic Qualification
Applicants must have a Diploma in Secretarial Studies from KNEC or equivalent qualifications from a recognized institution.
Applicants must have passed the following seven subjects offered by KNEC:
Shorthand III (80 w.p.m)
Typewriting III (50 w.p.m)
Computerized Document Processing III
Business English III/ Communication III
Office Practice III
Commerce III
Office Management III/ Office Administration and Management III
Secretarial Duties III
In addition, the applicants
Must have a certificate in computer applications from a recognized institution and knowledge in basic computer programmes such as word, excel and use of internet. Applicants with a working knowledge of ERP will have an added advantage
Must have Practical knowledge of ISO
Should show active involvement in International/Continental/Regional /National/ Local/Community activities
Experience
Have at least two (2) years relevant work experience in similar or equivalent position in a busy office.
Skills
Applicants must have:
Organizational skills
Interpersonal skills
Good communication skills
Teamwork
Practical knowledge of ISO
Good communication
Responsibilities
The Successful candidate will report to the Head of the University Health Unit. Duties and responsibilities will include but not be limited to:
Handling telephone calls and appointments.
Receiving and assisting Visitors.
Transfer calls to respective offices.
Typing correspondences.
Taking minutes in meeting as and when required.
Directing patients to respective consultation rooms.
Keying patients details in the Health Unit database. Register patients
Ordering and maintaining stationery and equipment supplies
Ensure security of records and documents.
Receiving and dispatching of mails and documents.
Creating and maintaining files and proper filing system.
Filing and updating patients files/records /office documents and maintaining files as per ISO requirements.
Operate reprographic machines.
Confidentiality maintaining patients data and office records and information
Perform any other duties assigned by the Supervisor.
Terms Of Service
Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.
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