Reports to: Grants Accountant
Direct Reports: None
Liaises with:
Internally – Programmes and Programmes Support Unit
Externally – Partner, Government Agencies, Auditors etc.
Contract Details:
Six (6) Months Fixed Term Contract
Starting Salary of the Pay Grade – Kes 96,308
Group Medical Cover (Principal)
Group Life Cover
Group Personal Accident Cover
Job Summary:
The incumbent will ensure effective and efficient financial and accounting to the emergency response by ensuring that payments are made to identified & intended beneficiaries & payees in a timely and compliant manner. S/he will be responsible for ensuring the accuracy & completeness of payment documentation, making payments, reporting and filing as per Concern’s policy & procedures
Main Duties & Responsibilities:
Emergency Response Roles:
Liaising with the Emergency Response Team in the field to ensure that Supplies Requests (SRs) are raised and approved appropriately and in good time
Collating all documentation for payments to beneficiaries including ensuring that all necessary payment details, reviews and approvals are available for further review
Thoroughly reviewing the register of beneficiaries to ensure that all beneficiary details, provided by the field teams for payment, are complete, correct and match and to provide feedback for corrections if any
Making timely monthly payments to verified and validated beneficiaries
Generating and submitting monthly reports of successful, pending and or unsuccessful transfers and following up on any pending and or unsuccessful transfers to ensure all transfers are made every month
Together with the emergency response teams, undertake accountability roles including but not limited to making accountability calls to a sample of the beneficiaries every month seven (7) days after transfers are made and to develop and submit brief accountability reports on the beneficiary feedback from those calls
Other Financial Roles
Receiving all mpesa payment requests that have proper back up documentation, coding and descriptions
Uploading Mpesa payments in to the mpesa platform
Ensuring that all are paid within seven (7) days of being received in finance
Recording Mpesa transactions in a daily basis in the prescribed format
Reconciling all mpesa payments against the mpesa statements
Tracking of mpesa balances on a daily basis to ensure there is liquidity as per the costed work plan and as and when needed
Assist in the internal or external audit process
Providing cover in the absence of other team members as appropriate or assisting in the completion of other tasks during periods of heavy workload
Responding to Emergencies:
Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
Comply with Concern’s health, safety and security guidelines during emergencies
Concern Code of Conduct & Associated Policies
To adhere to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
To support and promote the standards outlined in the Concern Code of Conduct & Associated Policies to their team, partner organisations and beneficiaries, and be committed to a safe working environment
To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme
Job Specification:
A degree in Commerce, Finance, Accounting or related field
CPA (K) or ACCA professional certification
At least two (2) years’ experience in a busy finance or accounts in an international NGO that works with and through partners is preferred
Proficient in computer software applications including at least one accounting/financial software, preferably Microsoft Great Plains (MGP), Word and Excel
Confidentiality, integrity, accountability and attention to detail
Strong communication, interpersonal, organization and planning skills
Fluent in both spoken and written English and Kiswahili
Disclaimer Clause
This job description is not exhaustive and may be revised by the line manager from time to time.
