This intermediate level administrative assistant, while maintaining strict confidentiality, collaborates with teammates to perform duties that include office support tasks as well as administrative work directly related to the operations of the department served, generally providing full support to an intermediate sized work group or performs general tasks in a larger group; may directly support a manager or director.
Essential Job Functions
Responsibilities
Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion’s ministry in prayer.
Acts as an advocate for children – raising the awareness of the needs, neglect, nurture, and potential of children in poverty and challenging and enabling those within one’s influence to greater involvement and effectiveness on behalf of children.
As a seasoned team member, answers questions, explain processes, and correspond with people concerning specialized information within the assigned department or work group.
Schedules meetings, prepares agendas, records meeting minutes, coordinates travel arrangements, itineraries, and welcomes and hosts visitors.
Performs administrative support work such as answering phones, entering and retrieving electronic data, or sorting and distribute mail.
Draft and/or proofread documents or forms and other correspondence such as official company records, external letters, and government filings, which may be confidential in nature.
May perform light manual labor such as delivering office supplies, arranging chairs, and setting up refreshments or brochures and displays.
May communicate with staff in other countries to facilitate processing of information or work product, follow-up on accuracy and process compliance, ensure clear understanding between functions, as well as serve on project teams.
The assistant may assist in the creation, tracking, and reporting for the department or work group supported and may administer ongoing basic programs and processes.
May order supplies or services, arrange for shipping or transportation, or provide other logistical services in accordance with standard practices and policies. May provide document recording or authentication services as required.
Qualifications
Faith
Has a personal relationship with Jesus Christ.
Culture
Accountable for supporting, upholding, and engaging in Compassion’s core “Cultural Behaviors” in all internal and external communication and relationships.
Education
Diploma Business Administration, Technology, or related discipline
Work Experience
3-5 years Experience working in an administrative position. Understanding or proficiency in the area supported may be required.
Experience in events planning
Licenses and Certifications
CIPS or Procurement Qualification is an added advantage
Valid Driver’s License ( BCE)
Computer Applications Systems
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