The Stores Clerk is responsible for monitoring and tracking inventory, maintaining proper and accurate records for accountability and traceability purposes. Further, he/she will implement and enforce control measures and ensure that operations are done as documented.
Responsibilities
Facilitate activities in the Stores
Ensure that materials received and issued are as per the set quality standards
Ensure receipt of items against approved order purchased while ensuring specifications and adhered to
Arrange and facilitate arrangement of items in the Stores as per the agreed storage system; while ensuring labelling and coding of products is done correctly for easy retrieval
Maintain optimum stock levels for all products in the Stores and facilitated re-order on items below the minimum stock levels
Track inventory movement by ensuring that proper documents are maintained for reference purposes
Daily tracking and up-date of stock levels for traceability and accountability purposes
Implement FIFO method of item issuance to allow for adequate stock rotation to avoid wastages and/or damages
Conduct periodic spot counts for items in the Stores to ensure that accountability and avoid variances
Make analysis of actual physical stock count against system balances as a way of stock control to avoid pilferages
Supervise, facilitate and coordinate timely transfer of items while ensuring product handling procedures are adhered to
Facilitate accurate and timely up-date of the bin cards for traceability and accountability purposes
Enforce and uphold access control in the Stores for security purposes
Prepare, generate and submit accurate reports in line with the timelines provided
Any other duties not necessarily mentioned which are in line with the position of a Store Clerk
Behavioural Competencies
Planning, coordinating and organizing skills.
Mature with strong interpersonal and leadership skills
Excellent verbal and written communication skills
Analytical skills with a keen attention to detail
Result oriented, assertive and proactive
Ability to multitask and prioritize work
Ability to be adaptable and flexible
Able to work under pressure and tight deadlines
Experience
1 – 2 years’ experience in Stores Management in a manufacturing setup. Experience in the FMCG will be an added advantage
Education and specialist Knowledge Required
Degree/ Diploma in Purchasing & Supplies Management/ Inventory Control & Management or relevant field
Computer proficiency especially Excel
Professional certificate from an accredited body – CIPS/KISM
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