Position summary:
The main responsibility is to oversee and manage the finance department and provide assistance to the Finance & Planning Director. Reporting to the Directors and working closely with the Chief Accountant, the Finance Manager is critical to ensuring the smooth running of the Finance department by managing and providing leadership to the Finance Team to ensure that all financial systems and reporting, internal controls, budgeting and analysis are conducted and delivered in an accurate and timely manner.
Payroll
Ensure payment of Casuals is conducted with the assistance of the Payroll department. Ensure values are within budget and time lines are met.
Ensure end of month payrolls are checked and completed within set timelines, and budgets are met.
Creditors – All companies
Oversee Creditor Management in line with the Supplier Payments’ SOP
Compile all claims issuing from creditors management and have the ability to solve all the issues arising thereof
Handle all communication with Creditors regarding their account payment
Ensure Withholding Tax is deducted immediately, filed in iTax system and remittance processed
Post Supplier EFT payments to Quick Books and ensure payments are allocated to the relevant invoices
People Management
Oversee all teams within the Finance function –Payables, Payroll, Stores & Procurement.
Ensure job descriptions are aligned and reporting metrics adhered to – adjusting and communicating where necessary
Drive capacity building and training of project staff on financial policies, procedures, processes and systems.
Inventory Management
Ensure teams carry out the quarterly and un-announced stock takes (Ref. SOP)
Ensure all stores (Head Office & Farm) are well managed
Oversee Dead/damaged stocks management
Conduct Crop on ground management
Oversee Dead/damaged stocks management
Conduct Crop on ground management
Annual Budgets
Draw up company’s annual budgets for all sectors running from September to August;
Roses
Vegetables
Packhouses
EPZ
HR
Ensure the various segments per sector are based on;
Production
Labour
Chemicals & Fertilizers
Electricity expenditure
CAPEX
Petty Cash Management
Oversee petty cash management for all sites in accordance with the SOP
Audits
Coordinate all audits;
Annual audit
KRA audit
Internal audit
Internal Controls Management
Manage the company’s internal controls
Risk assessment & management
Any other duties as may be assigned from time to time by the management
Key Reporting Metrics
Daily
Managing the finance department
Daily sales reports
Weekly
Casuals payroll – Every Monday
Directors’ weekly report
Creditors Updates, weekly on urgent outstandings.
Aging analysis – every Tuesday
Monthly
Ensure that VAT is submitted to the senior accountant for filing by the 12th of the following month
Ensure permanent payroll is done by the 5th of the following month
Ensure supplier remittances are submitted for payment to the F & P D by the 10th of the following month (Refer to the suppliers’ SOP)
Ensure all statutory returns relating to all companies are done in a timely manner
NHIF – by the 9th of the following month
NSSF – by the 10th of the following month
PAYE – by the 9th of the following month
NITA – 9th of the following month
HELB – 15th of the following month
Ensure all petty cash reimbursement is done by the 10th of the following month
Quarterly
Quarterly management reports to Directors by the 15th of the following month
Quarterly stock takes
Annually
Annual audits
Annual audit stock take
Transfer Policy Review
Job Description Reviews
Key Competencies:
Qualified Accountant with a minimum of 15+ years’ experience in a fast-paced environment to include a significant period within management
Must be a CPA (K)
Must be a graduate
Ideally a Guajarati speaker
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
Strong oral/written communication skills and ability to communicate at multiple levels in the organization
Excellent financial and analytical skills
Proficiency in Quick Books
Strong computer skills: Microsoft Office Applications
Strong presentation and facilitation skills
Ability to build effective relationships with all clients, peers, and stakeholders
Ability to work hands-on, independently, and within team.
Demonstrated success managing and leading a team
Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
