The Principal Office Administrator is responsible to the Executive Director and will be :-
Supervising staff under the Executive Director’s office;
Co-ordinating the general administration of the Executive Director’s office;
Maintaining the standing imprest of the Executive Director’s office;
Managing the Executive Director’s diary;
Coordinating appointments and travel itineraries for the Executive Director;
Attending to visitors/clients;
Handling telephone calls;
Coordinating schedules of meetings;
Ensuring security of office records, equipment and documents including classified materials;
Maintaining an up to date filing system in the office;
Establishing and monitoring procedures for record keeping of correspondence and file movements;
Preparing responses to simple routine correspondence;
Managing office protocol and etiquette;
Supervising office cleanliness;
Managing petty cash;
Ensuring security, integrity and confidentiality of data; and
Undertaking any other office administrative services duties that may be assigned.
Qualifications
For appointment to the grade of Anti-Counterfeit Inspector II, a person must have:-
Served in the grade of Chief Assistant Office Administrator, for a minimum period of three (3) years;
Bachelors’ degree in secretarial studies or bachelor of business and office management from a recognized institution.ORBachelors’ degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution.
Certificate in secretarial management course lasting not less than three (3) weeks from Kenya school of government or any other recognized institution;
Certificate in senior management course lasting not less than four (4) weeks from a recognized institution;
Certificate in computer applications from a recognized institution;
Demonstrated professional competence in management of office and administrative services.
go to method of application »
