Provide administrative functions to ensuring EGPAF’s finance procedures and policies are adhered to. Implement internal controls as required to confirm to donor rules and regulations. The Field Accountant shall work towards ensuring internal and external deadlines are met. The incumbent shall also collaborate with program teams to ensure proper documentations are being used for all proposed payments. Prepare reports as required by the country office and timely share them. Key deliverables of this role being processing payments, entering the same in the finance system.
Job Responsibilities
Accounts Payables
Timely processing of staff advances for travel and activities;
Timely processing of activities participant’s mobile payments;
Processing of supplier invoices within agreed timelines;
Receiving of supplier invoices in Verian;
Reconciliation of supplier statements;
Ensures that all hard copy vouchers are duly authorized before payment and filing;
Manages a systematic financial filing system that is sequential, complete and up to date at all times both scanned and hard copies.
Accounts Receivables
Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors;
Follows up to ensure all staff liquidate advances within required timelines;
Accurately posts the advances liquidating expenses to QuickBooks.
Cash/Bank Management
Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors;
Accurately posts the advances liquidating expenses to QuickBooks;
Building the capacity of petty cash custodian and conducting petty cash counts;
Prepares bank reconciliations.
Statutory Requirements
Ensure all statutory remittances are paid on time, and that accurate amounts are paid
Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny
Monthly Reporting activities
Timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions;
Ensure EGPAF –K finance office meets all Nairobi reporting deadlines for Quick Books end of the month reports;
Ensure all vouchers are scanned (on a monthly basis) and shared with Nairobi for submission to HQ;
Handles all queries related to financial transactions processed.
Other Responsibilities
Support the Audit/Compliance Review Exercises;
In liaison with HR, orientation of new staff on finance policies and procedures;
Any other work related duties as may be assigned.
Required Qualifications
Minimum Degree in related Business Field and CPA II or equivalent
Experience working in a donor funded project will be an advantage
Excellent communication skills
Well-developed interpersonal skills
Strong work ethic and ability and willingness to work long hours
Able to work in team settings and willingness to learn
Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
IT Savvy, including accounting soft wares
Willingness to travel
