The Secretary will be responsible for all administrative duties which include typing correspondences, legal documents which includes all legal instruments and conveyance documents, telephone operations, scheduling appointments and processing mails.
Responsibilities
Receive and direct calls
Receive and assist visitors
Handling Clients by attending to all their queries
Manage the schedule and highlight critical activities and timings
Processing incoming and outgoing mails
Ensure that the office environment is clean
Filing of documents and ensuring that sensitive materials in confidence are kept safe
Supervise the subordinate staffs
Track staff leave forms and punctuality
Handle petty cash and reconciliation of the same
Purchasing office stationeries
Qualifications
Diploma in Secretarial Management- Pitman Qualifications/Diploma in any Business Related Subject
At Least 3-4 years experience in a busy commercial environment.
Work experience is a law firm will be an added advantage
Good public relation with great interpersonal skills
Ability to communicate well with people at all level and handle client with courtesy, tact and discretion
Well organized, neat with excellent typing ability
Pay attention to details
Ability to prepare and save legal documents systematically and reliably
Retain and preserve and improve existing office systems
Self disciplined, focused, loyal and honest.
Good time management
Team player
Ability to adapt easily to change, trainable, diligent, highly motivated by challenges
Handle confidential and sensitive information with appropriate discretion
