Job Details
Reviewing the usage of supplies to identify cost reduction and service improvements
Assist Procurement Officer to raise Local Purchase Orders (LPO’s) within the finance system as per set thresholds
Prepare payment requests for all purchases of goods and services, review and ensure all supporting documents including contracts are attached.
Assist the Procurement Officer in verification and tracking of payment invoices received to avoid double payments
Carry out supplier statement reconciliations with the general ledger for suppliers on credit terms
Track all purchase requisitions received in the procurement office and provide regular status updates on the process to the users.
Assist in documentation and retrieval of procurement documentations.
Regular reconciliations of invoices received for payments against LPOs
Support in the enforcement of service agreements with external parties
Work with the Finance and Operations teams in asset tagging and verification.
Stand in for the Procurement Officer when called upon.
Academic Qualifications
Bachelor’s degree in Supply Chain Management or equivalent from a recognized institution;
Registered member of KISM (Kenya Institute of Supplies and Management)
CIPS (Chartered Institute of Purchasing and Supplies) membership is desirable
Knowledge and Experience
At least 3 years’ relevant experience in a busy procurement office
Skills and Attributes
Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers.
Ability to work with suppliers and build long term competitive supply relationships;
A go-getter, enthusiastic, results oriented with excellent interpersonal, communication and social skills.
A forward planner with clear focus, well-organized, detail-oriented and able to multi-task
Have a high sense of accuracy, attention for detail and with strong analytical ability.
Business acumen, strategic thinker with ability to make sound decisions for the business
Have good numeracy, problem analysis and reporting skills; and
High moral standing with impeccable integrity.
