PRIMARY FUNCTION/PURPOSE:
The Bilingual Advocacy Program Officer at the Africa Regional Office facilitates the development of effective advocacy projects on SRHR in Francophone focus countries and provides technical assistance to partners for efficient and effective implementation of these projects.
KEY ROLES AND RESPONSIBILITIES:
Based at PP Global Africa Regional Office (ARO) in Nairobi, and under the direction of the Program Manager, Advocacy, the Bilingual Program Officer will provide technical assistance (TA) in Francophone countries to enable efficient and effective implementation of advocacy projects by working with country office staff to:-
Project Implementation:
Prepares project documents; grant award letters (GALs) and other contractual documents in focus countries
Ensure translation of all project-related communique and documentation.
a) Facilitation of translation of partner documents for technical inputs by various teams in the office and sharing of feedback with the francophone partners
b) Reviews translations by consultants to ensure accuracy and consistency with original versions.
Manages project inception and strategic review meetings.
Supports the Advocacy Program Officer to:
a) Work with partners to develop project work plans, budgets and other relevant project documents.
b) Adapt/conceptualize and use M&E, finance and other project tools and guidelines to implement activities and monitor projects performance.
c) Develop and implement project monitoring and evaluation (M&E) plans and tools.
d) Monitor programmatic and financial performance of partners through quarterly site visits, review and analysis of their reports before submission to ARO.
e) Review project and financial reports, track the implementation of workplans and review project reports
f) Identify programmatic, organizational and financial capacity needs and assist in providing capacity strengthening to partners.
g) Collates monthly project reports and shares with the Advocacy Program Manager for dissemination with ARO and HQ.
Collaborates with ARO technical teams in responding to donor needs by contributing to the preparation of donor proposals, periodic reports to donors and participation in donor-partner convenings in Francophone countries on request.
Works with country staff and partners to identify and disseminate best practices in project implementation and writes articles and abstracts to ARO for publication
Stays updated on advocacy and service delivery issues relevant to PP Global’s projects.
Develops and maintain excellent relations with colleagues, partners and like-minded organizations.
Makes presentations at meetings and conferences and writes abstracts and articles for publication to raise visibility and to promote a greater understanding of PP Global’s work.
POSITION SCOPE:
Responsible for independently carrying out unique duties that require advanced knowledge, training, or experience, but that are directly related to regional program support on Advocacy. Recommends changes to improve work systems or procedures. Responsible for ensuring successful completion of activities that directly relate to divisional and regional goals as well as projects.
PROBLEM SOLVING CAPABILITY:
The Bilingual Program Officer must be able identify the root cause of a problem and be systematic in defining potential solutions. The supervisor may provide guidance in resolving non-routine problems. Must be updated on the nuanced contextual issues that are unique to francophone Africa. Independent thinking and on-site decision making requires the ability to research ideas, background and experience on the issues, and training in specific technical areas such as program Advocacy, sustainability, clinical and financial issues.
FISCAL RESPONSIBILITY:
Responsible for ensuring that assigned project resources are utilized efficiently and effectively.
KNOWLEDGE:
The position requires a thorough understanding of the principles, concepts and methodology of advocacy and the ability to apply such knowledge in professional settings. Requires in-depth knowledge of SRHR field, in the field, current activities, and similar areas of interest. Regularly provides professional advice and guidance of a technical nature to facilitate successful project completion.
CONTACTS:
Regularly interacts with other regional staff, Partners, and collaboration with HQ, as appropriate to ensure work is on time and meets performance goals. Divisional policy, work plan and project needs determine the nature and frequency of external contacts.
SUPERVISION:
Works directly with project staff and consultants to provide guidance and leadership but does not have direct supervisory responsibility. Oversees work of assigned projects to ensure they reach their objectives and contribute to PP Global’s strategic plan.
