Procurement Officer

Responsibilities:
Supplier Management

Seek profitable suppliers and initiate business and organization partnerships & Negotiate with external vendors to secure advantageous terms
Ensure Approved Vendor Details and contract prices are updated on Focus
Devise and use fruitful and efficient sourcing strategies
Examine and test existing contracts and update to meet expected standards
Collaborate with key persons to ensure clarity of the specifications and expectations of the company
Perform risk management for supply contracts and agreements

Procurement

Receive Procurement requests (ERP generated) from the business and action by seeking competitive suppliers with the highest quality products and services
Using Focus Analyse and recommend approval of the ordering of necessary goods and services
Finalize purchase details of orders on and deliveries ensuring full documentation of the process using Focus
Ensure goods and services are received as per contract/LPO and updated on Focus
Liaise with Finance for efficient payment of suppliers and sub-contractors

Reporting

Track and report key functional metrics to reduce expenses and improve effectiveness: Stocks, Delivery timelines, Processes, Order Register, Requests Tracker, Tracker for exceptions
Receiving Receipts, Invoices, Delivery Notes and all procurement related document to Rina.
Daily and correct posting of all accounting transactions i.e. GRN’s, and Purchase Vouchers using cash receipts
Champion in the development of the procurement record-keeping, filing and reporting system.

Qualifications:

Five(5) years minimum work experience in procurement
BSc degree in Business Studies with major in Procurement/Supply chain management, logistics or business administration (or equivalent)
Experience in using financial ERP is an added advantage.

Competencies:

Strong problem solving skills and the ability to exercise sound judgement and make decisions based on accurate and timely analyses
Proven working experience as a procurement manager or procurement officer
Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
Talent in negotiations and networking
Good knowledge of supplier or third party management
Aptitude in decision-making and working with numbers
Experience in collecting and analysing data
Strong leadership capabilities