We are looking to fill the position of a Personal Assistant who is highly motivated and self-driven individual to fill the position. The Personal Assistant will offer personalized secretarial and administrative functions in a well-organized and timely manner. The PA will work on a one-to-one basis on a broad range of tasks.
Job Description
Understands and communicates the company’s mission and objectives.
Devising/maintaining office systems, including data management and filing
screening phone calls, enquiries and requests, and handling them when appropriate
checking and advising on admin items such as insurance, bank matters and other admin
Organizing and maintaining diaries and making appointments
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
Carrying out background research and presenting findings
Producing documents, briefing papers, reports and presentations
Organizing and attending meetings and ensuring the manager is well prepared for meetings
Liaising with clients, suppliers and other staff
Liaising with accounts department for the efficient report of figures
Dealing with statutory bodies and reporting on such Key Skills:
Possess strong interpersonal skills to effectively communicate with staff, coworkers, and general public
Proficiency in Microsoft Word, Excel, Outlook and other computer packages.
Possess self-motivational skills in order to achieve goals without close supervision
Strong organizational skills with good time management and planning skills
Must be able to handle multiple duties in a fast-paced environment
Manages with integrity, honesty and knowledge that promotes the culture, values and mission of the organization.
Qualifications
Bachelor’s Degree in Business administration, /PR/Communication or related field
Minimum of 2 years’ experience in the same capacity in a busy organization.
Proven work experience as a personal assistance/ administrator.
A good command of English language
A discrete and confidential person
A person who is able to multi task.
Salary: Negotiable
