Department: Customer Services Department
Reporting Lines: Customer Support Engineer – Team Leader
Accountable For: Installation, maintenance, provision of technical support to customers, troubleshooting problems and creating solutions
Minimum Qualifications: Bachelor’s degree in Electrical/Telecommunications Engineering, Computer Science, Information Technology or equivalent, Diploma or Certificate in French Mandatory
Minimum Experience: 2 years working experience in a busy Support Environment preferably in telecommunications industry
Core Description
The person will be reporting to the Customer Support Engineer – Team Leaderand be responsible for provision oftechnical support to customers, troubleshooting problems and creating solutions, carrying out installations and maintenance
Key Deliverables/ Key roles;-
All Calls, email, Skype response per set standards, best practice and Customer SLAs
Zero Churn due to customer service related problems (poor or no response, no feedback or delayed customer resolutions, poor handling of customers and customer issues)
Happy, Satisfied, Loyal customers through improved customer satisfaction survey feedback
Continuous training so as to acquire skills and knowledge to offer creative and innovative solutions for customer service excellence
Timely and Accurate reports (periodic and adhoc reports as requested from time to time)
Performance measures:
Response/acknowledgement of emails within 15 min, picking of telephone calls within 2 rings (standard answering script: “This is iWayAfrica, [name] speaking, how may I help you?”, response to Skype chat within 5 min (standard answering script: “This is [name]. How may I help you?)
Timely complaint resolution with turnaround period within 2 hours of fault reporting
Accurate documentation/update of ALLtrouble tickets via SOLID (trouble tickets raised via mail and auto-logged on SOLID must be responded within SOLID while trouble tickets raised via other communication channels MUST be logged on SOLID upon a response to customer)
Proactive monitoring of customer links to ensure optimum availability and raising of proactive trouble tickets with providers within 30 min of downtime
Fault escalation if not able to resolve within set period
SMS communication to affected customers within 15 min of complete service outages and a follow up SMS with 15 min of service recovery. Service recovery email within 48hrs of monitoring for stability.
At least 5 days email notification to affected customers with a reminder 24 hours for planned maintenance works. Status Update communication within 24 hours.
All reports (Daily, Weekly, Monthly) generated accurately and within the required time
NOTE: You will be measured on a daily basis on aspects of Team work, communication, integrity, interpersonal, decision making, thinking ability, judgment, time consciousness and all personal attributes related to your job based on your behavior and interactions with the other stakeholders.
Detailed Responsibilities:
To carry out field installation/onsite visits, commissioning and monitoring of communication networks including VSATs, terrestrial, etc
To troubleshoot customer incidents from various support channels (phone, email, chats)
To manage incidents through the incident resolution process ensuring all incidents are captured on SOLIDand escalate per the escalation process
To prepare reports for customers, management and other any reports that may be required
To prepare and send notifications to customers regarding service outages/maintenance via the available support channels (sms, email, etc)
To participate in projects requiring technical input from Customer Support
To train new customers or other teams on Customer Support Procedures and provide technical support to other departments when called upon
To keep abreast of modern and the latest technology in order to acquire skills and knowledge that will ensure innovative and creative solutions to customers and prepare educational content for customers on a need basis
To ensure teamwork and coordination and mentor new staff joining the department
To create and continuously improve processes and procedures to improve efficiency and effectiveness and enable the departments offer world-class customer service
To continuously identify new customer feedback channels and improve existing ones channels in order to achieve set response times
To bring about improved communications, trust and free exchange of ideas, knowledge, data and information within the team
To proactively monitor customer links and escalate to and work with upstream providers in case of issues
And any other duties assigned by the immediate supervisor or management.
KSA:
Knowledge
VSAT (relevant certifications: GVF etc)
Networking & systems (relevant certifications: CCNA etc)
SOLID
Orion/Cacti/PRTG
Skills
Communication
Customer Centric
Analytical and problem solving
Attributes
Team player
Customer focused
Results and Goal orientated
Self- Motivated
Special Requirements
Needs to be a Customer Focused, problem solving orientated individual. Ideal candidate is a self starter who uses their initiative, someone who wants to be challenged and who enjoys working in a fast paced and dynamic environment
Needs to be able to work on their own with minimum supervision as well as being able to work as part of a busy team. Needs to be a Team Player.
Excellent communication skills (verbal, presentation, telephone), Attention to detail and accuracy.
