The Positions and responsibilities:
The role reports hierarchically and technically to the Capital Finance Officer Kenya Mission.
Objective 1: Accountancy
Reception of monthly accounting documents from the bases and the Capital.
Verification of the proper documentation against the cashbooks.
Verification of procedures applied and their compliance.
Keeping a monthly record of Nairobi office and base payment vouchers in Nairobi office.
Submit to his/her supervisor a report on missing and improper documents between the departments.
Follow up on the missing and improper documents sent back to the bases.
Focal person for external audits for submitting the required receipts or preparing the package to send to Headquarters in case of internal audits to be done at HQ level.
Objective 2: Cash & Bank Management
Making cash payment and the custodian of Nairobi office cash box.
Managing the work advances as per the ACF policy.
Record all working advances in the advance book and follow up on their clearance by staff.
Make cash count as per set requirements- weekly and end month.
Objective 3: Review of documentation, filing & archiving
Review of all documentation to ensure completeness.
Printing of donor expenses reports and filling in a monthly basis.
Responsible for retrieving, preparation and production of documents needed for audits.
Follow with Base Admins to ensure that they send monthly documentation to Nairobi office on a timely basis.
Filing and archiving at Nairobi level per month per donor and filing of grants/ finance related documentation.
Objective 4: Auditing
Provide auditors with necessary documentation during audits.
Follow up on recommendations provided by auditors to ensure that they are adhered to.
Objective 5: Support to Field / Bases
Visit the field bases regularly, provide recommendations and follow up on action points raised.
Provide support for all bases on financial issues.
Objective 6: General Finance
Raise all payments vouchers & petty cash vouchers at Nairobi level.
Liaise with the respective department for any discrepancy/ missing or clarification in procedure.
The above tasks are not limited and can be added to, modified or changed according to the changing needs of the department.
QUALIFICATIONS
Undergraduate Degree in Business Management or its equivalent.
Any level of CPA will be an added advantage
Flexible and adaptable to changing work conditions.
SKILLS & EXPERIENCE
ESSENTIAL
Minimum one year of professional finance or accounting experience, preferably in an NGO
Knowledge of finance/accounting procedures.
Demonstrated planning and organizational skills as well as verbal and written communication
Proficiency in computer skills to include spread sheets, internet/e-mail, accounting package
Knowledge of techniques used in maintaining balancing and classing accounts in an accounting system
PREFERRED
Ability to pay attention to detail
Self-starter with a strong desire to promote and implement continuous improvement endeavors
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