Job Desccription
The Beyond Zero Secretariat is looking for a highly motivated Executive Assistant to provide effective and efficient administrative support to the Secretariat.**
The Key responsibilities in the position include:-
Manage day-to-day administrative activities of the Co-ordinator’s office by setting and monitoring schedules, organizing the incoming flow of work and following-up to ensure timely responses;
Prepare all necessary documents, minutes, briefing papers, reports and presentations for the Co-ordinator as may be required;
Ensure proper record keeping by establishing an efficient manual and electronic filing system;
Supervision and management of office supplies to ensure proper utilization and replenishment;
Maintain office efficiency by ensuring that all services are functioning and take corrective action whenever necessary;
In close liaison with the Co-ordinator support in all HR functions including recruitment, induction, staff welfare, leave management, health and safety, payroll and maintaining of personnel files.
Key Requirements:
Bachelor’s Degree in Business Administration, HR option. A diploma in HR Management (CHRP) is an added advantage.
1-3 years of relevant work experience in HR & Administration
Excellent organizational and communication skills
Report writing skills Negotiation and problem solving skills
