The objective of this position is support the Regional Coordination Office plays its functional roles in strategy development and monitoring, and coordination of COOPI’s programs/projects in the Region ensuring that programs are designed and implemented to the highest standards and in line with donor requirements and COOPI’s global strategy, policies and core values. The post holder will also be required to support the marketing and funding raising processes of the program, through management of funding proposals and of timely and accurate donor reports. The main tasks linked to this position are as follows:
REGIONAL STRATEGIC PLANNING
Support in research, review and analysis of documents / reports (donor strategies, coordination/cluster strategies, technical and security reports etc.) from various sources with a bearing on COOPI strategies, plans and programs / projects in the region;
Assist in the development, review and monitoring implementation of the strategic plans for the regional office;
Assist in the development of monitoring and evaluation guidelines/criteria/ tools for monitoring and quality control functions;
MAINTAINING INSTITUTIONAL RELATIONSHIPS
Support to the regional coordination in maintaining appropriate contacts, information sharing and relationships with partners, coordination forums and donors as requested through correspondence or attendance of meetings;
Support to the regional coordination in the planning, liaison, organizing and conducting relevant regional events (workshops, training, meetings, missions etc.).
GRANTS MANAGEMENT
Strengthen adherence to contracts and donor requirements; ensuring accountability, international standards and procedures and COOPI internal guidelines implementation at project level.
Providing teams with the required technical support, guidance and training and increase field team’s grant management capacity, understanding of donor compliance and budget management through targeted training of staff.
Support the marketing and funding raising processes of the program, through management of funding proposals and of timely and accurate donor reports.
Development and management of all grants, with pro-active engagement.
Act as support for program development and strategy discussions in grants management
ASSISTANCE IN PROJECT DEVELOPMENT & MONITORING
Support in development of programs in line with the regional strategic plans to ensure adherence to appropriate formats / requirements and integrity of the content;
Support in monitoring of progress in implementation of programs in line with COOPI and donor requirements. This includes development of appropriate plans, guidelines and monitoring tools;
Support to the regional coordination in keeping track of program / project schedules including timelines of submission of proposals, reports and other pertinent documentation.
Support to the regional coordination in the review and revising of reports (internal and external) from various programs and projects to ensure adherence to appropriate formats / requirements and the integrity of the content and language. Also, to ensure external reports are submitted on time and records for the same maintained;
Maintain filling system (hard and soft copies) for the key/official documentation of various programs / projects;
Identification/selection/analysis/archiving/cataloguing pertinent documentation and technical resource centre.
ASSISTANCE IN HUMAN RESOURCES MANAGEMENT
Support in dissemination of job description developed by the Project managers for specific human resource needs, arranging for the interviews and maintenance of appropriate records for program staff in liaison with Program admins and regional administrator;
To maintain a database for managerial and technical human resources and consultants, and programs support staff.
Typical Background, Experience & Requirements
Bachelor’s degree or equivalent combination of education and work experience in Finance, Program Management, Business Administration or similar.
5+ years’ experience in grants management.
Experience in financial management.
Knowledge of donor requirements (especially DANIDA, ECHO, SHF, UNICEF, UNHCR, DFID, CIDA, EU, etc.).
Ability to understand financial reports and analyze financial variances.
Detail oriented, particularly with regard to donor agreements, contracts and other related legal documents.
Negotiation skills.
Ability to coordinate both financial and programmatic functions of grant management.
Good management skills (planning, organizing and monitoring).
Ability to manage horizontally and vertically (professional / superiors/subordinates, peers, donors).
Good communication and inter-personal relation skills.
Strong writing skills (clear, concise and compelling).
Comfort and efficiency in IT systems including MS Office Suite.
Fluency in English.
International experience managing multi-cultural partners and stakeholders Training program planning; Budgeting, financial planning; Grant and fund management; Bidding and proposal generation