Objectives
Responsible and accountable for all administration, procurement and safety & security matters at CBM Office in Nairobi.
Main tasks
Document and maintain updated administrative processes and procedures; initiate and lead regular reviews to ensure clarity, effectiveness and efficiency;
Coordinate visa applications for visitors and expatriate co-workers;
Ensure office and property/facility management, including office cleanliness, organizing and overseeing maintenance and repair works on CBM premises or on CBM assets; facilitating and following up on Accessibility and Inclusion audits;
Ensure the timely development of annual work plans and budgets for the department;
Manage,prepare, circulate, file and archive all administrative and contractual documents in conformity with CBM procedures.
Supervise country office administrative staff;
Coordinate with relevant person’s full cycle of procurement processes as per CBM /applicable donor guide.
Safety and security focal point for the Nairobi office, ensure all staff and visitors comply with Safety and Security SOP in the country.
Inventory and Asset Management as per laid down procedures.
Ensure all CBM assets, equipment and vehicles are timely and adequately covered for risks through various applicable insurance products;
Model and promote CBM’s values, culture and inclusive practices and promote disability and gender equality with colleagues;
Pre-Requisites
Education, Knowledge & Professional Experience
Bachelor’s Degree in /Business related field with a specialization/bias in Procurement;
CIPS qualification and KISM membership is an added advantage.
Driving proficiency will be an added advantage.
A minimum of 4-years of experience in a in a similar role ensuring effective operations in administration, systems and controls particularly with an international development organization
An effective team player who is able to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.
Ability to prioritize work and meet deadlines.
Highly organized, flexible, self-directed and comfortable working in a fast-paced environment with changing priorities and under minimal supervision.
Ability to proactively anticipate any potential issues or risks for the office and submit appropriate recommendations to address them
High level of professionalism, maturity and integrity when dealing with sensitive information and issues
