The main role of the personal assistant is to provide support to the MD for smooth running of the organization.
Communication
Planning and Calendar Management
Research, Planning and Administrative Support
Responsibilities
To provide a comprehensive secretarial and administration service to the Chief Executive across the range of his work.
To develop, maintain and review administration systems to achieve maximum efficiency.
To maintain and organise the Chief Executive’s diary, filing system and all other relevant areas as necessary.
To support the Chief Executive in his projects, proposals, bids, etc. through research, consultation, team-management
To draft speeches, articles, briefings, and project proposals as requested by the Managing Director
To professionally represent the organisation at sector networking events
To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so.
To co-ordinate staff/Board residential and meetings
To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
To co-ordinate all senior management and Board member travel arrangements
To compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required.
To be responsible for receiving enquiries on behalf of the MD
To ensure the effective management and update of all relevant databases.
To liaise positively and professionally with colleagues and visitors;
Commit to working proactively to support both the team and project output;
To be amiable, professional and approachable at all times
Any other duties commensurate with the accountabilities of the post.
Qualifications
Bachelor’s degree, Diploma, Certificate in business administration or any business related course
At least 3 years’ experience in similar role
Microsoft Office packages
Great communication and interpersonal skills
An outgoing and friendly personality
Ability to multi-task and strong leadership skills
