Job Description
Position Details and Responsibilities
In this role you will be responsible for handling administrative – day-to-day office tasks, communications, as well as accounting duties for management.
You will be required to:
Answer calls
Schedule appointments
Handle customer enquirers
Maintain a filing system
Manage petty cash and do petty cash reconciliation
Prepare, send and store quotations (as well as invoices)
Maintain updated records of all receipts
Be responsible for all statutory reporting, compliance, annual accounts, VAT, PAYE, NHIF, NSSF and income taxes as per Kenya laws.
Reconcile financial statements.
Update internal accounting databases and spreadsheets.
Making payments and issuing cheques to suppliers.
Assist with budget planning.
Manage relationships with suppliers and service providers and ensure that all items are invoiced and paid on time.
Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements.
Coordinate and assist with the annual audit process.
Qualifications
Successful applicants should be reliable and highly organized. They should have excellent communications skills both verbally and in writing and work equally well independently and in teams.
Additionally, applicants should have the following set of core skills:
1+ years experience in a similar role.
Bsc/BA Degree in Accounting or relevant field or CPA certification.
Good accounting knowledge of bookkeeping procedures and financial principles.
Hands on experience with accounting software.
Advanced knowledge of Excel (using financial formulas and creating spreadsheets).
Experience with office equipment such as fax machines, copies and scanners.
Excellent time management skills and ability to multitask and prioritize work.
Attention to detail.
Strong organisational and planning skills.
