We currently seek a HR Assistant – HRIS, Payroll and Benefits who will work in our Administrative and Procurement Department.
A typical day for you might include the following
Compensation and Benefits
Ensuring sensitization of all benefits for staff is done annually and to completion
Maintaining a benefits tracker of staff on all benefits payments made for the different benefits and the debits and credits and ensuring that the trackers at any one time are up-to-date
Responding promptly to issues raised by staff concerning benefits and escalate where necessary
Administering health plans and other benefits, including enrollment and terminations in a timely and efficient manner.
Ensuring prompt submission and review of medical utilization reports and communicate observations and recommendations.
Ensuring Accidents and incidents cases reported on Salesforce are added to incident and accident tracker.
Collaborating with QHSE and Government Relations teams to ensure timely filing in and submissions of DOSH and insurance in case of any work Injuries.
Ensuring GPL/GPA/WIBA claims and medical reimbursements have been submitted to insurers in a timely manner and reimbursements done to the Internal customer/Company
Coordinating with insurance companies to resolve employee insurance challenges
Reviewing and process insurance provider billings
Reviewing costing schedules sent by the insurer and make sure they are accurate
Liaising with procurement partners to ensure that PRs for benefits are approved and payment processed on time to avoid discontinuation of service.
Continuously reviewing of Pension statements from the pension provider and summaries from accounting to ensure there are no discrepancies. Provide feedback to manager and the person concerned.
Collaborating with the Government Relations team to get quarterly compliance certificate for NHIF
Assisting in ensuring timely renewals of benefits on a yearly basis.
HRIS
Ensuring that HRIS (Salesforce) staff profiles are 100% complete, accurate and up to date
Onboarding new staff on Salesforce and benefits and support staff on HRIS issues and inquiries
HR Services
HR administration, such as leave management, payroll administration, salary advance, contract reports and retrievals
Administering payroll for 200+ employees on a monthly basis
Liaising with Accounting Department in processing payroll and necessary deductions for the staff and ensuring the final commuted list of salaries and advances payable are checked and verified.
Generating and distribute payslips
Maintaining payroll records and keep them up to date
Records management through maintenance of staff physical files and records, ensuring up-to-date. An audit should be done annually and report on missing documents shared with Talent Partners and Manager.
Continuously check for missing documents from the trackers and send reminders to Talent Partners for the collection of the same.
Ensuring issues and inquiries raised are addressed courteously and in a timely manner
Providing reports when requested
Ensuring timely turnaround time of handling business cards requests from internal customers. Recommended time is one week from time of the request
Collaborating with the Design Specialist to create Posters for relevant HR events and Holiday notifications in a timely manner.
Sending communications through bulk SMS to workmen concerning HR related issues.
Collaborating with the Talent Partners and manager in having timely submissions of the overtime and Holiday attendance sheet.
Preparation Certificate of service for staff
Coordinating Clearances for Terminated staff
Ensuring all contracts are ready for renewal
Skills and qualifications you’ll need
Degree in Human Resource Management or Related field Diploma in Human Resource Management or Related field
Minimum of 2 years in Compensation & Benefits Administration
Computer literacy and familiarity with standard office computer applications
Ability to work under pressure and meet deadlines
Demonstrable experience in analyzing data
Demonstrable experience in Payroll administration skills of a large workforce
Working experience with Salesforce Human Capital Management Module is an added advantage
Proficient with office computer applications
Cultural Enabler: Ability to uphold the organizations values, creating and maintaining positive individual and collective relationships with relevant stakeholders.
Acts as a change agent, developing and guiding the organizations capacities to continually adapt, translating this into effective and sustained change processes and structures
Mandatory knowledge of Kenyan labour laws and processes including working understanding of Employment Act, Labour Relations Act and Work Injury Benefits Act
Time management skills and attention to details
Good interpersonal and communication skills.
Qualities you’ll need to fit in well with the Sanergy-Stars
A collaborative spirit that compels you to work beyond your team
A desire to understand and serve customers
A willingness to embrace diversity, integrity, and empathy
An innovative approach to assessing and testing new ideas
An enthusiasm to achieve set targets and improve yourself professionally
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