Human Resource Coordinator at Population Services International
PSI is looking to recruit a Human Resources Coordinator to be based at their Regional Technical Services Office (RTSO), Nairobi, Kenya. He/she shall be responsible for all HR activities and ensure all HR related transactions are carried out efficiently and effectively.
Responsibilities
Recruitment
Advertise all approved vacant positions as may be guided
Sort applications based on the basic criteria and share the list with program managers / Senior Operations Director for further shortlisting.
Coordinate scheduling, calling of candidates for interviews and sending out regret letters to unsuccessful candidates.
Follow up on interview score sheets & summary reports.
Facilitate the successful candidates’ background checking process to ensure timely reference checks.
Draft Appointment letters/ Contracts and ensure the same is signed by all parties.
Ensure all recruitment documents are in place and appropriately filed.
Provide inducting training to new employees on the use of the SSHR (e.g. time sheets, leave), Medical, Pension;
Training & Development
Identify relevant short training courses for the Admin and Finance team based on training needs and proactively present options to Senior Operations Director
HR/Payroll System & HR Database
Administer the HR modules in the HRIS and offer support to staff on the use of the various modules not limited to Leave, Performance, & Employee Self Service.
Update HR data that feeds into the HR monthly report in conjunction with the payroll accountant and ensure all staff records changes are implemented in the payroll.
Performance Management
Ensure Performance & Learning Forms for all staff are duly completed and submitted at the beginning, mid and end of the Evaluation Period.Benefits Management
Maintain an updated PSI’s medical scheme records and liaise with the chosen insurance broker/underwriter on behalf of staff.
Ensure inclusions and deletions into the medical scheme are made on time, follow up on payments and any arising issues regarding to the scheme.
Maintain the Provident Fund Scheme records and ensure prompt enrolment/ deletion of members and payment of final dues.
Administrative
Coordinate all the administrative roles and work closely with the resourcing assistant to ensure accurate and timely output.
Draft staff & consultant letters i.e. Contract modifications, Acting appointments, Staff bonus and salary increment.
Track consultant and temporary staff contracts coming to an end and ensure due process is followed in renewal process.
Assist in transcribing Disciplinary Hearing Sessions.
Employee Exit
Guide staff at point of exit on the due process of clearance and forward the various documentation appropriately to ensure smooth exit transition of staff.
Qualifications
Bachelor’s degree in Business Administration with a Major in Human Resources Management.
At least 4 years’ experience in HR Support Services.
Good knowledge of Kenya employment Act and related labour laws
International NGO experience will be an added advantage
Strong communication skills – written & verbal
Strong planning and organization skills
