Job Brief: Our client is an advertising and corporate communications service provider. They seek to hire a competent Administrative Assistant to provide secretarial and administrative support in a well-organized and timely manner.
You will provide support to staffs, acting with little supervision, anticipating needs while managing the dayâ€toâ€day workflow, client management, preparing materials for meetings and taking minutes, and performing any other duties that may be assigned.
The Administrative Assistant will perform, coordinate and oversee administrative duties while providing an extensive level of support.
Salary: KShs 20,000 – 25,000
Responsibilities
Act as the point of contact between the company and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Manage office petty cash
Take dictation and minutes and accurately enter data
Monitor office supplies and research advantageous deals or suppliers
Produce reports, presentations and briefs
Work as a member of the team, willingly providing backâ€up support for coâ€workers when appropriate and actively supporting group goals
Manage the office filing system
Job Specification / Requirements
Proven experience as an administrative assistant or office admin assistant
Full comprehension of office management systems and procedures
Working knowledge of office equipment, like printers and scanners and other office gadgets
Proficiency in MS Office applications including Excel, Word and PowerPoint
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills with a concise, clear and compelling style
Produce well thoughtâ€out, professional correspondence free of grammatical and spelling errors
Time management skills with the ability to multi-task
Demonstrate ability to maintain confidential/sensitive information
Works effectively without constant and direct supervision or guidance
Diploma in Business Management or Administration
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