The position is responsible for performing general stores function, receiving and issuing goods, carrying out procurement activities and maintaining records of stock levels in the store.
Responsibilities
To ensure proper control of stocks in & out of the store
Set up and maintain electronic documentation of organization’s assets.
Principal custodian of the Stores and all Stock items
Prepare spare parts, materials requisitions based on the Systems/manual Internal Order Request
Receive all items and sign delivery notes and GRN upon confirmations accordingly
Ensure that all parts need to be repaired are delivered & collected from the repairing agent
Make follow of delivery of parts, consumables from purchasing officer
Raise daily job cards in liaison with the purchasing officer.
Carry out a monthly stock take and send a Stock summary report to the Purchasing manager
Liaise with Purchasing Officer in all matters concerning requisitions & supply
Monitor efficiency of parts and services and advice on the quality to the H.O.D
Compile and send defined reports per schedule.
Maintain and up to date filing system of administrative paperwork
Generate of job cards and GRN’s
Update and maintain purchasing records
Manage supplier relations
Pre- qualification of suppliers
Supervise direct reports
Ensure implementation of company policies, procedures and SOP’s
Develop and foster good relations with suppliers
Uphold and maintain ethical standards in procurement
Facilitate supplier payments and Coordinate deliveries to various departments
Perform any other duties assigned by the HOD or any other authorized superior
Job Qualifications
Bachelor’s Degree in any relevant field. Diploma in Purchasing and Supplies Management from a recognized institution is a MUST.
At least 3 years’ experience in stock control and management in a busy organization.
Good communication and interpersonal skills.
Proficiency in computerized stock management package.
Excellent planning and organizational skills.
Must be self-motivated, honest and reliable person who can work with minimal supervision.
Key Competencies
Attention to detail and accuracy
Book Keeping
Inventory Management
Report writing and communication
Data entry, analysis and management.
People management
Time Management
Good verbal and written communication skills
Organizational skills
Problem analysis and problem solving skills
