Overall purpose of the role:
Assist the Regional Grants manager and Regional Director to ensure that all DRC/DDG EAGL operations are implemented within acceptable DRC/DDG and donor guidelines in order to manage risk and reduce where possible. Ensure the Internal Controls and current operating parameters within the region are robust enough to minimize exposure. The Regional Compliance Specialist is the focal point for DRC/DDG EAGL compliance matters.
Responsibilities:
General Compliance:
Design, Implement and maintain testing systems to ensure that all offices are following DRC/DDG procurement, administrative policies and accepted accounting principles.
Carry out internal compliance assessments to ensure that DRC/DDG and donor guidelines are implemented and upheld and that the findings are captured in the risk register/issues log.
Establish processes for the compliance team in consultation with Regional Head of Support Services to ensure proper workflow, filing, and archiving of key documents is in place.
Coordinate and schedule necessary training of finance and non-finance staff to ensure that DRC/DDG and donor requirements are understood.
Quality assurance and provide input on day to day Project Cycle management process flows, As a member of the Risk Management Task force, input into CO and RO risk registers and IL to ensure comprehensive reporting and escalation on risk and compliance.
Work closely with Regional Head of Support to provide effective support in Counter Fraud measures to address Fraud Risk
Partnership.
Conduct partner capacity assessments, and flag high risk concerns to management and ensure mechanism is in place to monitor for sub-contracted partners.
Induct partner organizations in DRC/DDG rules and relevant donor requirements and monitor their performance for compliance.
Conduct partner reviews and ensure a system is in place for follow up action.
Conduct due diligence of partners and suppliers against main donor databases.
Programme support
Regularly review and suggest improvements to internal control environment on existing processes as well as new proposed internal processes. E.g. Cash transfer procedure offering practical acceptable solutions to programs. Provide instruction on compliance issues at kick-off meetings throughout the region
Support Management during start up or office closures to flag and identify risk potential risk and areas of exposure to management.
Risk Management.
Coordinate and Track all high risk areas and identify action required from regional reviews for reporting to SMT as well as follow up with countries on implementation.
Receive and review institutional and high risk donor financial reports from budget holders prior to submission to donors.
Audit and Capacity Assessment Support and Oversight:
Lead on external audits in the region and coordinate pre-audit document completion as per regional audit policy.
Take Lead and coordinate donor capacity and system assessments.
Other
Support the Regional SMT by conducting of investigations where necessary
Any other task as given by the Regional Grants Manager
About you
To be successful in this role, we expect you to be a positive, mature leader with a proven track record of developing effective initiatives, programmes, and impact. You enjoy working with teams of committed staff to build collaboration and capacity within the region and building strong relationships.
In this position, you are expected to demonstrate each of DRC’ five core competencies:
Striving for excellence: you focus on reaching results while ensuring an efficient process
Collaborating: you involve relevant parties and encourage feedback.
Taking the lead: you take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: you act in line with our vision and values
Moreover, we also expect the following:
Experience and technical competencies
Post graduate degree in Business Administration, Finance or Accounting and additional Professional qualification such as ACCA or CPA is desired.
Degree in Accounting and at least 3 years’ relevant experience with an international NGO in grant accounting and/or risk and compliance management
Proven ability to prioritize tasks and meet deadlines
Proven experience working with the major donors. EC, ECHO, CHF, USAID, UN & DANIDA, among other donors.
A pro-active person who is able to work independently and who is at the same time a good team-player
Excellent communication skills, calm and a good sense of humor
Proven commitment to accountable practices
Knowledge of working in high risk environments
Experience in training non-finance staff
Advanced MS PowerPoint user
Experience in auditing
Excellent communication skills in English is required.
French language would be an advantage
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