Department / Location:
Finance
Line Reporting:
Country Head of Finance
Matrix Reporting:
Regional Treasury & NWC Manager
Hiring Date:
August 2018
Responsible for the receivables which are not collectable by the OTC team
Cooperates with collection agencies and legal teams
Reviews and signs off the local work instructions for FSSC and ensures they are aligned with corporate policies
Responsible for the disputes and its resolution together with the country product and legal team
Oversees bad debt accruals and write-off’s
Assists the FSSC to clear unapplied cash
Establishing credit applications
Active involvement in customer onboarding together with Marketing & Sales and Business Implementation
Ensures proper approvals are obtained for:
Payment terms (from invoice date) > 60 days
Payment terms other than from invoice date
Payment terms for customs & duties (from invoice date) > 5 days
Invoicing in other than country currency or cross-country billing
Self-billing
Summary billing (multiple shipments with different shipment dates)
Commercial settlements (incl. credit notes) and write-offs
Re-establishment of credit terms for temporary COD customers
Ensures that:
disputes are resolved after 5 days
customers are set on COD 10 days after the 3rd dunning letter
Pre-Payments, Short-Payments, Double-Payments, Unapplied Cash and Bad Debt Provisions are posted according to the OTC policy
Quality, Health, Safety & Environment
Perform assigned tasks to support Panalpina meets its objectives and targets regarding quality, health, safety and environment as documented in IMS and follow all requirements as set out in the QHSE policy.
It is the responsibility of all staff to ensure that their day to day activities embrace sustainability/Health and safety therefore reducing the impact upon the environment, supporting the communities we work in and reducing incidents in the workplace.
Skills & Competencies
A high level of attention to detail and a logical and organized approach
Strong communication skills (spoken and written) and persistence
Strong analytical skills
Ability to work independently as well as in a team and remote with off-shore partner
Profound knowledge of accounting and credit management
Good understanding of Financial Shared Service Centre concepts
Knowledge of freight forwarding
Profound knowledge of SAP and MS-Office products (Word, Excel, Outlook
Educational background / Work experience
Graduate in business administration or similar qualification
Professional experience in accounting/ financial processes and collection.
Language Skills
English: fluent in written and spoken
Kiswahili: fluent in written and spoken
