Job description
Job Purpose:
Brief
We are looking for a qualified Analyst, Supply Chain Management who will be responsible for end-to-end process of puchase and Supply
Key Responsibilities:
Demand planning
Maintains company-wide purchase records and updates as appropriates
Provides input (historical purchase records by business units and product lines) to support the demand forecasting process
Purchase Planning
Provides information on purchase lead times, pricing flexibility and vendor performance to support the demand planning process
Vendor Management / Vendor Performance Management
Uses feedback from business units to evaluate the Procurement unit’s capacity to fulfillrequirements (in terms of supplier size, relationships, competencies, financial performance, order fulfilment performance etc)
Reports on vendor performance and recommends changes (additions, deletions etc) to the registered vendor list and terms of engagement
Evaluates post-delivery performance
Participate in designated supplier selection process
Proactively identifies supplier sources when necessary utilizing a network of benchmarking peers to drive for best practices
Procurement Operations
Participates in specialized projects and assignments related to procurement
Receives invoices, validates, obtains required authorization for supplier payments
Provides advice and guidance to internal customers on procurement matters:
Qualified vendor options
Product pricing and product specifications
Sourcing options (locations)
Delivery lead times
Analyze and prepares purchase orders, ensuring that terms and conditions are favourable to the company
Negotiates designated purchase terms to secure the most favourable conditions for the company
Ensures that procurement requirements meet / comply with procurement policy guidelines and external regulations (e.g. VAT, invoice format)
Arrange for samples, testing and evaluation of new products and ensure staff are aware of new product lines from new suppliers
Provides feedback and information on purchase procedures and processes to help improve efficiencies
Monitor and review progress of purchase orders and consult with vendors and/or user departments to implement corrective action when required
Follows up with suppliers to ensure that orders are correctly invoiced and then forwards to Finance for prompt payment
Supports inspection of goods received against invoice on receipt of items
Generates relevant approval memos for purchases
Interfaces with finance team and supports vendor account reconciliation
Record Management
Maintains procurement records, invoice purchase order matching , updates vendor information
Periodically updates standard pricing for items on ERP
Maintains procurement records including electronic records in the company’s Enterprise Resource Planning (ERP) system, Microsoft Dynamics AX as well as on the file server; ensuring accuracy and integrity of data
Relationship Management
Supports relationships with other business/service partners, third party Suppliers and other external parties as applicable
Academic Qualification(s)
University degree in a quantitative discipline
Professional Qualifications
CPA or related qualification would be an added advantage
Experience
Minimum of two (2) years’ relevant experience
