Job Details
The EDD Project Manager will have specific responsibility for the new Application of Genomics and Modelling to Virus Pathogen Control (GeMVi) in East Africa grant, and play an important management role for other major grants within the Department
KEY RESPONSIBILITIES:
Ensure effective project plans are in place for EDD projects, working with the Principal Investigator and project team to develop these and monitor implementation of the same, from initiation through to implementation, monitoring, evaluation and closure; identify when projects are not running according to plan and initiate corrective action.
Take responsibility for the day to day management of specified EDD projects, working with colleagues in the EDD Operations team and central administrative functions, including finance, procurement, HR and IT.
Ensure that project reports, publications etc. are prepared, reviewed and submitted on time and in line with KWTRP institutional policies and external regulations
Organise and maintain project information in a systematic and secure way, including contracts, standard operating procedures, regulatory documentation and reports to sponsors.
Work with the Department Accountant and KWTRP Finance function to ensure project finances are monitored and managed in accordance with institutional policies, and take steps to ensure that projects remain within budget.
Work with colleagues in EDD and the Research Office to prepare and submit regulatory documents to sponsors and regulatory bodies, obtain approvals for projects’ start, continuation and amendments, and ensure protocols are uploaded and kept updated on the KWTRP Protocol Tracking System.
Work with EDD data managers and the KWTRP data governance officer to ensure collection, storage and access to research data is in compliance with institutional, governance, funder and publisher requirements.
Manage internal and external communications for specific projects, including organising meetings and events, representing projects to internal and external audiences, updating website content and engaging with the media working with the KWTRP communications department.
Supervise and mentor Project Assistants in the department.
Assist and deputise for the Department Manager.
Perform other duties as may be assigned from time to time.
QUALIFICATIONS, SKILLS & COMPETENCIES:
Essential Qualifications:
A Masters Degree in a relevant subject, which may include medical or natural sciences, Business Management or administration.
Relevant Bachelors Degree
At least eight years’ work experience in high-level administration/ project management, ideally in the academic, research or development sector.
Desirable Competencies:
Project management qualification.
Line management experience and/or matrix management of a team.
Experience of communications and information management.
Experience of regulatory and compliance issues in health research.
Experience of negotiating and/or reviewing contracts for research.
Experience of working in public health and an understanding of health systems.
Essential Competencies:
Exceptional project management skills, proficiency in using project management tools and the ability to manage multiple large projects simultaneously.
Exceptional interpersonal skills with the ability to network, communicate, be diplomatic and maintain strong local and international relationships.
Evidenced ability to produce high quality written reports and presentations in English, with strong attention to detail.
Significant skills in leadership, organization, prioritisation, problem solving and decision making.
Financially literate with ability to produce budgets, financial reports and to manage resources.
High level of computer literacy with proficiency in Microsoft applications.
Enthusiasm and willingness to get involved and support the work and life of the Department and KWTRP.
PHYSICAL ENVIRONMENT/CONDITIONS:
Based at the KEMRI-Wellcome Trust Research Programme in Kilifi, Kenya.
