Overall Job Function: To ensure that support activities of the Global Fund project are conducted with efficiency, within budget parameters and in accordance with OGRA Foundation Program policies and procedures.
Key Responsibilities
Assist in reviewing monthly field documents/requisitions, ensuring they are properly supported, approved and filed
Ensure that payment requests are in line with the finance procedures and that the procedures are used to guide the financial operations of the project.
Follow up and ensure that funds for all approved monthly requisitions and other payments are transferred to the field on time.
Follow up for confirmation of funds transferred to the field offices ensuring such confirmations are filed together with the payment vouchers.
Assist in monthly petty cash and bank reconciliations
Assist the Finance team in the preparation of monthly financial reports as may be assigned
Assist in facilitating funds transfer to field offices based on approved requisitions prepared from field and approved by the Executive Director.
Assist with retrieving information and documents to support the internal and external audit processes as per auditors’ requests.
Ensure proper filing of financial documents, data and other correspondence for future audits and reviews, ensuring security and confidentiality of the documents in line with organization policy and donor requirements
Any other duty as required from time to time.
Minimum Qualifications
Candidate must possess a minimum qualification of Degree in finance related field and/ or CPA Section 2
Minimum 1 year experience in a similar role.
Experience in use of MPESA systems for bulk payment and in use of Quick Books (QB) will be an added advantage.
Computer literate with experience in Excel accounting packages Ability to work under pressure and to meet deadlines
Strong analytical abilities and ability to prepare concise, informative financial reports
Strong organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities within a time-pressured environment
Ability to work both independently and as part of a team
Good professional verbal and written communication skills
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