Background of country plan 2016-2020
In 2016, Kenya Country Office (KCO) 5 year (2016 – 2020) Country Implementation Plan (CIP) was developed and endorsed by the CBM International Office. The main objective of the Kenya programme is to contribute towards improved quality of lives of persons with disabilities, their families and communities at risk of disability in Kenya through improved access to services eye health, ear health and hearing care, orthopaedics and medical rehabilitation, community based inclusive development, education, and livelihoods. The CIP was designed based on Global Programme Strategy II (GPS II) which has since been replaced by the Federation Strategy 2021.
The CIP serves as a framework to guide KCO programme work. In summary, the plan provides a framework for improved coordination mechanisms for the Kenya Country Office to work more effectively and efficiently towards achieving set programme goals and objectives; Is a communication tool that outlines various processes, timelines, roles and responsibilities regarding monitoring and evaluation for program work; Organizes processes for data collection, reporting flow, analysis, use, and data quality control; Outlines targets/deliverables that program commits to achieve over the specified period of time; It clarifies communication protocol across the program portfolio; Provides forecast for resources needed, organizes the numerous M&E activities that must take place for successful programme work; Helps programme to predict risks that may compromise achievement of set objectives and develops strategies for mitigation; and Aligns strategic commitments by Kenya Country Office.
Evaluation Objective, Scope and Intended Use
The overall objective of this assignment is to undertake a Mid Term Review of the CBM in Kenya CIP 2016 – 2020 so as to assess progress made in the implementation according to the logical framework, budget plan and resources required to achieve the same. In addition, the recommendations shall be incorporated into a revised CIP in order to better align with the Federation Strategy 2021 so as to contribute towards disability inclusive development outcomes. The review entails:
Relevance and Quality: Assessment of the overall design of the 2016-2020 Country Implementation Plan
Implementation
Relevance of the CIP in the context of the plan’s stated strategic objectives, broad intervention areas and indicators. How relevant is the current plan to governance priorities at local and national level with regard to the government’s accountability and responsiveness, CBM Federation Strategy, and Social Development Goals? Also the review will seek to establish how well the projects relate to the CIP objectives.
The Quality of the CIP design shall also be assessed according to incorporation of capacity development for partner organizations and local Disabled Persons Organizations (DPOs), in particular capacities in programme management and inclusion principles, gender and child safeguarding.
Efficiency:
To measure how far funding, personnel, regulatory, administrative, time and other resources and procedures contributed or hindered achieving of the desired outputs and outcomes in an inclusive manner. This will entail an assessment of the use of human and financial resources within the KCO, synergies between stakeholders and partners in order to maximise cost-effectiveness as well as analysis of costs compared to results achieved e.t.c:
Assessment of financial resources and investment in achieving the set targets;
Country office capacity, co-ordination and implementation modalities (contribution and roles of key players, coordination, e.t.c.)
Which parts of the CIP generated the most valuable outcomes for the time, money, and effort we invested?
How well did the financial systems work?
Were the risks properly identified and well managed?
How do the results compare with an alternative intervention to achieve the same objective? –Was it worth the effort? (relative effectiveness, impact, cost/ effectiveness).
Effectiveness/Outcome: Assessment of the plan’s implementation status:
Is the country implementation plan making progress in achievement of programme outputs/targets as per the initial plan?
Appropriateness of partnership portfolio and strategies adopted in delivering CIP commitments;
Achieved versus planned results;
Facilitating and constraining factors;
Issues as per situation assessment resolved (partially, fully, including pending) by this plan;
Outstanding/priorities and emerging issues for incorporation in the revised country plan;
Improving access to inclusive healthcare, inclusive rehabilitation, inclusive education and inclusive livelihoods, and inclusive delivery of services for women, men, boys and girls with disabilities;
Strengthening voice and participation in the development process by women, men, boys and girls with disabilities;
Improving policy and program commitment to disability in development through networking and alliance building;
Strengthening Kenya Country Office capacity to successfully manage and implement the Country Plan;
Any other indications of unplanned and negative effects in this regard?
Value for Money, Sustainability and Replication:
Has economy been achieved in the implementation of the CIP interventions? What mechanisms were put in place to ensure cost-effectiveness?
How far has the work of CBM in Kenya had a lasting impact and how will interventions continue in the longer term?
What mechanisms are in place to scale up good practice approaches and to replicate in other areas of the country?
What innovations are seen in the implementation of the CIP?
Which lessons learnt can be drawn from the current interventions and could be used for future work?
Opportunities to leverage on in achieving implementation.
Evidence of innovation leading to lessons and models for replication,
Current partnership’s capacity and mandate to deliver on Disability Inclusive Development;
Effectiveness of current networks and alliances in influencing promotion of disability inclusive development;
In how far have projects considered environmental sustainability?
Partnerships, Equity and Advocacy
How well did the partnerships and management arrangements work and how did they develop over time? How about phasing out of partnerships?
What about efforts and outputs towards continuous capacity development support to partners?
How did the CIP actively promote gender equality and equity?
How have child safeguarding issues been addressed?
How has the CIP helped implement successful advocacy strategies? Are there any lessons learned about measuring influence?
How has the overall country office approach to advocacy been shaped or changed?
Alignment with Federation Strategy and with DID Standards
The CBM Federation Strategy (2016-2021) puts a greater emphasis on Disability Inclusive Development (DID) and therefore, the review shall assess how well the current plan already includes DID components and puts them into action. It shall make recommendations on how to leverage the Country Plan towards the five ‘Disability Inclusive Development (DID) standards:
DPOs and persons with disabilities are engaged in every stage of our PCM and advisory work
Non-discrimination is practiced and evidenced in our programme, policies and position papers
The voice, choice and autonomy of women, men, boys and girls with disabilities are respected in our programme
Programme demonstrate that measures have been taken to provide equal opportunities for women, men, girls and boys
All aspects of our programme and operations are fully accessible in line with the principles of universal design
Scope of the Mid Term Review
The Mid Term Review covers the period of 2016 to 2018. During that period CBM in Kenya partnership portfolio varied from 20 partners and 32 projects in 2016, 19 partners and 29 projects in 2017 to 13 partners and 17 projects in 2018. The work was spread across 16 Counties with an additional 16 Counties reached through outreach activities. The review will sample from both primary and secondary stakeholders:
Unit of Analysis
Targeted Stakeholders
National government
Ministry of Health – Ophthalmic Services Unit and Rehabilitation Services Units (Orthopedic Technology, Physiotherapy and Occupational Therapy),
Ministry of Education (Directorate of Special Needs Education),
Ministry of Labour and Social Protection including the (agency National Council for Persons With Disabilities
Partners
Eye Health: 6
Education: 2
Community Based Inclusive Development: 4
Humanitarian Action: 1
Disabled Persons Organizations: 2 (NONDO, UDPK)
Key Networks and Alliances
Health NGOs Network
INGOs working on/promoting disability inclusion
Inter-Agency Working Group
Disability Rights Caucus
Joint-Inter Agency Coordinating Committee on Eye Health
Primary Target group
A representative range of target groups from projects
Internal – CBM
Member Associations
Technical Advisors/Initiative Leads
Regional Hub/Country Office staff
The review shall collect data from on-going projects and partners, with visit to a representative sample drawn from all the thematic areas implemented by the Kenya programme. Remote data collection is foreseen with other partners and stakeholders not included in the sample.
The review shall collect lessons learnt and good practices for future use and incorporation into the revised Country Plan. The team is expected to make recommendation on how to strengthen the DID aspects in the on-going and future work as well as recommendations with regards to strengthening the current CP logical framework.
Target audience and intended use
The Review Report and the revised Country Plan is for use by both internal (CBM staff, Technical Advisors, Member Associations) and external (Donors, Government Agencies, DPOs, Target population, Partners, collaborators among others) stakeholders in promoting CBM’s work. The aim is to ensure alignment of KCO programme work with CBM Federation Strategy, National Government priorities, Sustainable Development Goals, and United Nations Convention on Rights of Persons with Disabilities. Through this plan, KCO will benchmark performance and equally invest in partner capacity to achieve same including identifying new opportunities to leverage and achieve more towards disability inclusive development in Kenya.
MID-TERM REVIEW Team and Management Responsibilities
Commissioning responsibility
The mid-term review is commissioned by CBM Kenya Country Office. The Country Director is in-charge of overseeing the entire process from development of terms of reference, consultancy engagement and contract, data collection, stakeholder validation workshop to submitting of the revised Country Plan by the Consultant. KCO works in close collaboration with the CBM Member Associations and Technical Advisors, as well as the Evaluation Manager of CBM International Office.
mid- term review Team
The MTR team shall be comprised of the Consultant and representative from Disabled Persons Organizations so as to ensure that the team includes at least one person with a lived experience of disability and broad understanding of disability issues in Kenya. It is the main responsibility of the Consultant to implement the evaluation according to these ToRs and the agreements with the KCO and to deliver the expected outputs as agreed. Other members shall be co-opted on need basis.
Successful candidate(s) must possess the following minimum Qualifications:
Advanced university degree in relevant field (Social Science, Public Health, Development Studies, International Development, or any other related field);
Work experience in Development for at least 5 years
A comprehensive working knowledge of at least 5 years in Strategic Planning and Evaluation in the field of disability/development sector;
Substantial proven experience leading and coordinating quantitative and qualitative research;
Demonstrated evidence of having successfully completed similar assignments.
Good understanding of Disability Inclusive Development
The team shall ideally comprise an experienced evaluator and a person with a lived experience of disability – gender balanced shall be sought. Expressions of Interest can be submitted including persons with disabilities as team members. If individual applicants do not include such a team member, the CO will support the recruitment of a DPO representative or similar to complement the team.
Child Safeguarding Policy: As a condition of entering into a consultancy agreement the Consultant shall sign the CBM Child Safeguarding Policy and abide by the terms and conditions thereof. The consultancy team is expected to also commit to ensuring that all practical measures will be taken to ensure accessibility measures are taken in the review and that no one is discriminated against on the basis of disability, gender among others.
Management of the Mid Term Review and logistics
The roles and responsibilities of each party shall be spelled out in the Agreement.
Expected Results
The Consultant shall be expected to submit:
Inception Report that details agreed methodology and tools; time schedule; sample of partners to be visited and of persons to be interviewed. This shall be delivered before entering into partner visits.
Final evaluation report – in an accessible format – of not more than 20-25 pages in the given CBM format in English; this shall be delivered no more than 4 weeks after completion of the exercise.
Explicit lessons learnt, good practices and recommendations for the amendment of the current country plan and the logical framework.
Conduct 1-day planning workshop with selected KCO programme implementing partners.
Conduct of 1-day workshop with stakeholders at the end of the assignment to disseminate findings and recommendations for the next phase of the CP.
Duration and Phasing
It is expected that the review exercise will start on 1st August and be completed with the final approved report on 25 September 2018. It is envisaged that the assignment will take a total of 20 working days.
Application, Costs and payments
Qualified and interested Individuals or consulting companies must include in their expression of interest the following: Cover letter, Detailed CVs, Technical Proposal, All-inclusive Financial Proposal, Detailed work plan, indication of availability during suggested time frame, and copies of certificates of compliance – Registration, Tax, KRA PIN. Payment schedule shall be as per contractual agreement.
As stated above, an applications shall include experts in evaluation as well as experts in disability inclusive development, ideally a person with lived experience in disability. The Country Office shall support the team to find a DPO representative as part of the team.
