Position Title
The position and job functions the Employee shall fulfill are those of Project Administrator. Employee may operate the functions of the work from home and MUST be located in Nairobi.
This 3-month contract is Project dependent.
Responsibilities & Duties
Following are the duties of the position:
Setup double ledger accounting in Company’s ERM System (Dolibarr).
Recording expenses, preparing invoices and maintaining records in the Company’s ERM system.
Receive documentation for, calculate benefits, and invoice clients based on approved documents e.g. fees on 10th of every month & follow up to confirm receipt.
Preparing expense statements for the Partners.
Coordinating office activities to ensure efficiency and compliance with company policies.
Liaising between the Company and:
Service Providers e.g. Associates, Consultants, Contractors, Insurance providers.
Government Departments, statutory and regulatory agencies e.g. Kenya Revenue Authority, Ministry of Foreign Affairs (Kenya), Department of Immigration, Embassy of South Sudan in Kenya etc
Preparing written correspondence.
Carry out basic procurement functions – quotations, analysis & awarding supply.
Any other administrative or office duties as advised by the Partners of the Company.
Requirements
Employee must have:
Accounting Qualifications & Experience.
Great attention to detail and excellent organizational skills.
An ability to remain calm under extreme pressure.
A strong team spirit i.e. be a strong team player.
Willingness to show initiative with a thorough and methodical approach to your work.
Some basic experience working in an organization.
Own Laptop with Airtel/ Telkom 4G Modem or phone for Internet.
Performance Expectations
Employee must be able/ available to:
Work between the hours of 8.00 am and 6.00 pm.
Receive telephone instructions between the hours of 8.00 am and 6.00 pm
Receive and take action/ respond to emails within 2 hours of time and date of email.
Travel to any location within Nairobi County within 3 hours of notice provided.
