Job description
Are you a highly organized and efficient professional with a keen eye for detail? Do you thrive in a fast-paced environment with a company that believes in growing their employees? Are you skilled in office administration, basic finance and HR?
Go Africa is looking for an Office Manager to ensure the smooth running of the Kenya office operations. The individual will run the day to day operations and will be responsible for keeping the office running smoothly while supporting the the team achieve the organization’s goals.
The position is based in Kenya and will report to the Kenya Country Manager. This is a diverse role that requires a positive attitude, careful time management, prioritization and attention to detail.
Detailed Responsibilities:
Office Administration & Operations
Management of day-to-day office operational and administrative functions e.g delivery or pickup of mail and cheques, receiving and relaying telephone calls and directing general inquiries to the appropriate staff members.
Proactively manage office space, inventory of office supplies, utilities, etc. to keep the office running smoothly. This role will “keep the lights on”.
Assist in the planning and preparations for client and internal meetings.
Negotiate with vendors and contractors e.g. maintenance & cleaners to ensure consistent and timely supply of services.
Sourcing and negotiating prime location and fully set up the office space.
Basic Finance, Invoicing and Payments
Generate, prepare and send monthly invoices, file, organize and track all receipts paid by the organization.
Track payments and bills each month and manage the payment process and record keeping.
Coordinate financial and accounting processes with the company’s outsourced accounting including payroll and tax compliance matters.
HR Functions
Manage HR functions such as staff leave record keeping, staff benefits management etc.
Review CVs and make contact with the desired candidates.
Support in developing HR policies.
Desired Candidate Profile
Does this sound like you?
3-8 years relevant work experience
Able to hit the ground running, work with limited supervision and require no training in office management responsibilities
Able to work with aggressive timelines in a fast-paced environment
Have excellent verbal and written communication skills. Be able to well-composed, friendly and structured emails
A creative mind with an ability to suggest general process improvements
Excellent time management skills, with the ability to efficiently prioritize work and multitask
Attention to detail and problem solving skills
Big plus if your experience was at a startup or a growing company
