Grade 1
The Event Coordinator is accountable to the Media Manager and is responsible for the successful planning, management and implementation of Rama Homes events.
Events can include mall activations, training sessions, conferences, seminars, launches and corporate dinners.
Responsibilities
Overseeing a rolling 12-month event calendar of events
Create, update and manage external events calendar keeping all staff updated on upcoming events that are happening in the ecosystem
Developing and maintaining event guidelines
Managing projects, planning and delivering each event including the development of Terms of Reference, KPIs and project plans
Developing and managing budgets within agreed upon guidelines
Planning, management and delivery of events
Coordinating all event logistics to meet the quality expectations
Liaise with venues, suppliers and Rama Homes stakeholders in regard to content, materials, equipment and other essentials to ensure coordinated delivery of events
Maintain an updated database of suppliers and event participants
Continually work with stakeholders i.e. speakers, partners, internal Rama Homes staff to ensure the success of the event
Relationship building: Nurture relationships with all stakeholders (event participants, suppliers) and Rama Homes teams to deliver effective high-quality events.
Occasionally identify events where Rama Homes can participate as keynote speakers or in a panel.
Develop innovative strategies speakers or in a panel of identifying speakers and potential participants for events that are not necessarily in our ecosystem, database or networks
Conduct post-event reviews for reporting
Assessing, reviewing and managing events against guidelines
Reporting weekly to line manager and team on current project status
Perform other duties as requested or required
