Location: Based in Nairobi, Kenya or London, UK, with some potential travel to Somalia.
The role:
The Project aims to promote security in Somalia. Working with the Federal Government of Somalia and the regional administrations, the core objectives are to enhance security in Mogadishu and at the Federal Member State level by improving security sector coordination.
The Project Officer (PO) will be responsible for support the delivery of the Project. They will work under the guidance of the Project Manager and Project Coordinator to ensure the project is administered in accordance with Aktis’ standards. This will involve providing logistical, HR, risk management, procurement, financial and client reporting support to the project. From time to time, the PO may also be assigned to support the development of a project proposal or bid.
Specific responsibilities include:
Providing administrative support to staff and associates who are deploying to Somalia. This will include booking travel and accommodation, logging deployments, and arranging health, safety and security briefings;
Administering Aktis’ project management systems such as SalesForce, Trello and Sharepoint, and supporting associates to log their time and expenses;
Drafting company-wide updates to cover developments on the project on a weekly basis;
Supporting the Procurement Manager with procurement administration and logistics;
Supporting the Project Manager and Coordinator with external project reporting, including providing editorial and formatting advice;
Providing administrative support to the financial management of the project, by managing payments with international financial transfer companies, filing receipts and recording transactions where appropriate. This will also involve supporting the Project Coordinator by tracking project expenditure, processing invoices and developing client financial reports;
Assistance with setting up external meetings with clients and partners and preparation and attending such meetings where feasible.
Requirements:
The successful candidate will have experience of writing and communicating in English through professional email correspondence, official letters and/ or reports; Performed basic financial administration functions such as managing expenses; Experience using Excel, Powerpoint, Word and Outlook; and experience working with diverse teams and a familiarity with non-discrimination principles.
