Job description
Background / General description:
The Resource Management Unit of the Sub-Saharan Africa Region (CBAAF) is responsible for business planning, budgeting, work programming, deliverables reporting, and financial reporting for all the offices in Sub-Saharan Africa Region (CAF) Region. In the country offices, CBAAF staff perform accounting, payment processing, cash management and administration functions. Overall, CBAAF services Country Office (CO) staff on all aspects of WBG CO Policies and Procedures through establishing cost efficiency and effective controls over all financial transactions, and provides support for effective management.
IFC Nairobi is recruiting a Finance Assistant who will be responsible for country office accounting, financial controls, monthly reporting, bank reconciliation, payroll and related activities for the Kenya country office. Based in Nairobi, Kenya, the Finance Assistant has a double reporting line to 1) the Africa Department Head of Finance, based in Johannesburg, and 2) the Country Manager based in Nairobi. S/he will work closely with the Country Manager, Investment Officers, Program Managers for Advisory Services programs (advisory services), as well as with colleagues from the finance function across the Sub-Saharan (CAF) region.
Duties and Accountabilities: Payments & Accounting
SAP/Imprest Administration
Processing timely payments to staff and vendors
VAT filing and reconciliation (if applicable)
Accounting for accruals and prepayments
Payroll processing in SAP
Financial assistance, rental advances to staff and clearance in PeopleSoft
Journal adjustment entries
Travel agency payments
Review SAP Processing of PO’s
Ensuring proper filing of all documents as per the record retention policy
Monitoring & Reporting:
Monitoring and ensuring replenishment of funds in Imprest account as well as petty cash
Preparation of monthly Imprest accounting report including bank reconciliation
Preparation of monthly statement of assets and liabilities
Providing ad-hoc reports at the request of the management (like travel, SAP profiles etc.)
Ensuring adherence to policies and procedures to ensure Strong Scorecard
Follow up for timely submission of SOE’s
Other Responsibilities
Controls and Knowledge sharing
Providing expert advice and guidance to staff on accounting, policy theory and practice, recommending solutions to various issues
Enhance controls and advise other Finance assistants in the region on best practices
Knowledge sharing sessions with staff on Policies and procedures and ensuring these are communicated and implemented throughout the Regional department
Liaison with Chennai: Imprest/Payroll/SRS/Travel audit/accounts payable/RM etc
Liaise with Banks in connection with IFC Corporate account as staff salary accounts.
Selection Criteria:
Degree in Accounting, Finance, Business or Economics with at least 4 years of working experience.
Recognized professional certification on basic level (CPA, CMA, CIMA, ACCA, etc.) is a plus.
Sound knowledge and understanding of accounting theory, concepts and principles, financial accounting reporting, budgeting, and cost allocations.
Ability to analyze and synthesize information, interpret data, retrieve information and clearly and concisely communicate result. Good data mining skills with working knowledge of Microsoft Package.
Prior experience in ERP applications (SAP) a significant advantage.
Strong communication skills with the ability to prepare, present and discuss findings in written or oral form.
Excellent interpersonal skills and team player, with the ability to work in a multi-cultural environment.
Fluency in English is essential.
Ability to manage multiple, concurrent tasks with tight deadlines.
Ability to function effectively in multi-disciplinary teams within a matrix management environment.
IFC values diversity and encourages all qualified candidates who are nationals of IFC member countries to apply, regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Sub-Saharan African nationals, Caribbean nationals, and female candidates are strongly encouraged to apply.
