Job Description
Duties
Assist in writing effective admin documents including letters, minutes, memos, contracts, proposals, reports, presentations and undertake full quality assurance to ensure that they conform to our company standards
Organize and schedule meetings and appointments for the management team
Handling all calls, message recording and communicate in a timely manner
Check deadlines on incoming requests and put preliminary work in play
Incharge of petty cash and reconciliation of receipts
Process purchase orders, prepare payments by verifying documentation, and process disbursements prior to the deadlines
Raise invoices and follow up on payments
Maintain upto date and accurate supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, report any defects and co-ordinate repairs
Maintaining and updating database for service providers and clients
Manage and update all social media platforms for the company and related ventures
Maintain up-to-date employee leave records
Responsible for confidential and time sensitive material
Provide general support to visitors
Oversee and supervise the work of tea girl/office cleaner
Ensure the office and equipment is properly cleaned and well maintained
Perform overall administration work including filing of documents, photocopying, printing among others
Provide support to the team including event planning tasks
Undertake any other duties assigned by the supervisor
Education, Skills and Experience
Business related Bachelors/Diploma holder preferred
Computer/IT proficiency
Minimum of I year experience in a busy environment
Attention to detail
Excellent oral and written communication skills
Proactivity and ability to multitask
Excellent administrative and organization skills
Basic Accounting skills
Problem solving skills
