Job Details
AD/02/06/18 (Scale 13)
Requirements for the Position
To be eligible for appointment as Council Secretary, applicants shall have the following minimum qualifications:
Must have a Bachelor’s Degree in Law (LL.B) or its equivalent from a recognized University;
Must have Master’s Degree in Law, Public Administration, Education, Human Resource Management;
Post graduate Diploma in Law from the Kenya School of Law
Be a holder of CPS (K);
Five (years cumulative relevant work experience, in an institution of higher learning, public sector, or a large corporation, three of which at the level of Assistant Registrar scale 12 or its equivalent;
Membership to relevant Professional Body – ICPS (K) & LSK
Must be proficient in computer applications.
Key Competencies:
Excellent leadership and managerial record including knowledge of public procurement as well as public finance;
Proven high standards of personal and professional integrity;
Excellent communication skills at organizational and interpersonal levels including logical analytical abilities, problem solving capabilities and transparent management strategies
Flexibility and responsiveness in determining and handling
University Council Secretarial duties and corporate communications
Demonstrate expertise in legal matters;
Strong planning and organizational skills.
General Duties and Responsibilities
Working with the Vice Chancellor, the incumbent will:
Manage all Council and Committee meeting logistics, attend and record minutes of all meetings and facilitate Council communications.
Serve as the focal point for all Council communications and engagements
Provide proper advice and resources required by Council members to discharge their duties:
Maintain accurate records of Council and committee deliberations, ensuring they reflect proper exercise of fiduciary duties;
Facilitate induction of new Council members and assist in their training and development;
Ensure that Council complies with all relevant legal and regulatory requirements as well as best corporate governance practice, including disclosures.
Specific Duties
Provide guidance to the Council on their duties and responsibilities and on matters of governance;
Assist the Council in carrying out the following:
Council induction and training
Preparation of Council Work Plans
Updating the Council and Committee Charters
Council Evaluation
Governance Audit
Implementation of the Code of Conduct and Ethics
Ensure timely preparation and circulation of Council and Committee Papers
Ensure timely preparation and circulation of Council and Committee minutes
Maintain and update the register of conflict of interest
Ensure that Council members are aware of all relevant laws affecting the University,
Facilitate effective communication between the University and the stakeholders
Ensure that annual returns are promptly filed with the relevant authorities
Except in exceptional circumstances, ensure that Council and
Committee papers are circulated in advance of any meeting.
Perform any other duty as may be assigned from time to time
TENURE OF OFFICE
The appointment will be for a contractual period of three (years renewable subject to satisfactory performance and delivery of set performance targets outcomes
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