Department Programs
Reports to Data Officer
POSITION SUMMARY: Under the direction of the Data Officer and working closely with the county level
Monitoring & Evaluation (M&E) Officer, the Data Clerk/s will play a key role in data team on the DREAMS (Determined, Resilient, Empowered, AIDSâ€free, Mentored, and Safe) project. The Data Clerk/s will be responsible for all data entry into the DREAMS database and filing of the required DREAMS data files per project requirements. S/he will ensure data integrity and compliance of all data before entering it into the database and updating project files.
ESSENTIAL ROLES AND RESPONSIBILITIES:
Ensure that all final data is compliant with all DREAMS reporting requirements before entering it into the database and filing.
Enter approved, correct DREAMS data into the DREAMS database per set timeframes to meet reporting requirements.
Regularly update DREAMS files and ensure all required documentation (enrollment forms, service update forms, verification forms, etc.) are completed as required before saving into the project files.
Conduct basic data quality assessment (DQA) to check on the quality of data and edit accordingly as needed.
Conduct monthly verification of source documents.
Ensure all AGYW files are complete with all the documentation and ensure filing is done according to the SOP.
Support the M&E team in SIMS and PEPFAR/OGAC site visit preparations by conducting DQA checks.
Provide feedback on data submission processes to ensure processes are streamlined and required information is being submitted per set timeframes.
Conduct regular reviews of program data to enable the team to identify whether targets are being met and take immediate corrective actions.
Execute data quality audits using DQA tools and ensure followâ€up is complete.
REQUIRED QUALIFICATIONS:
Diploma in Health Records and Information Management, Computer Science, Applied Mathematics, Statistics or related courses desired. Data management and/or M&E training from a recognized Institution is an added advantage.
A minimum of two years’ specific data entry work experience in the health sector, additional experience with M&E in regards to HIV/AIDS, youth and/or DREAMS program an added advantage.
Understanding of PEPFAR expectations and DATIM, MERS, SIMS and other PEPFAR M&E reporting requirements
Proficiency in management information systems with precise accuracy and efficiency in keying in data.
Experience conducting data review and cleaning.
Flexible, able to deal with ambiguity and changes in designing and monitoring M&E systems and standards.
Willingness to work additional hours (and possibly weekends) in order to meet strict deadlines as necessary.
Ability to handle multiple tasks simultaneously in a fastâ€paced environment, set priorities, work independently and in a team environment.
English and Swahili fluency is essential, Luo fluency will be an added advantage.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook,
Access) and the Internet.
Must be willing to travel inâ€country to other project offices as needed.
Selfâ€motivated and able to work without close supervision.
Excellent organization and planning skills; detail oriented to complete tasks.
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