REF:CG/KLF/CPSB/ADVRT/35/06/18
The Assistant Office Administrator I will be accountable for the following duties and responsibilities:
Taking oral dictation; using e-office to research and process data
Operating office equipment
Attending to visitors and clients
Handling telephone calls
Coordinating schedules of meetings and appointments
Ensuring security of office records, equipment and documents, including classified materials
Preparing responses to routine correspondence
Managing office protocol and etiquette
Managing petty cash
Monitoring procedures for record keeping of correspondence and file movements
Maintaining an up to date filing system in the office,
Coordinating travel arrangements
Handling customer inquiries and complaints
Establishing and undertaking any other office administrative services duties that may be assignement
Requirement
Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution
Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)
OR
Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:
Shorthand II (80 w.p.m.)
Typewriting III (50 w.p.m.)/ Computerized Document Processing III
Business English II/ Communications I
Commerce II
Office Practice II
Office Management III/Office Administration and Management III
Secretarial Duties II
Certificate in computer applications from a recognized institution
Shown merit and ability as reflected in work performance and results.
Terms of service for Assistant Office Administrator III:
Terms of Service: Permanent
Salary Scale: 22,380 – 27,680 p.m.
Other Allowances are as issued by SRC from time to time.
For candidates to meet the requirements of Chapter Six of the Constitution of Kenya, all applicants must obtain the following:
Tax compliance certificate from KRA
Clearance certificate from HELB
Clearance certificate from Ethics and Anti- Corruption Commission (EACC)
Certificate of good conduct
Credit Reference Bureau clearance
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