Duties and Responsibilities:
Formulate administrative procedures and regulations to aid in the provision of administrative services.
Budget and coordinate resources to ensure smooth operations in the division.
Supervise transport services to ensure efficient movement of staff and supplies
Supervise health and safety of staff, building & equipment to ensure a conducive work environment.
Supervise ground maintenance and janitorial services to ensure a clean work environment
Conduct performance appraisals to measure performance targets.
Sign performance contracts with administration officers and head of sections to set annual performance indicators.
Manage staff welfare matters pertaining to housing, health and safety to ensure their wellbeing.
Provision of office accommodation to ensure that staff have comfortable work stations
Oversee provision of secretarial services to facilitate smooth office operations.
Oversee efficient and effective utilization of office resources to ensure prudent use of the same.
Supervise security matters to ensure safe environment
Supervise maintenance of office buildings, estate, motor vehicles and equipment to enhance occupational health and safety
Oversee the conduct of drills and put in place safety equipment to enhance emergency preparedness
Oversee the renewal of motor vehicle and property insurance to minimize losses to the Institute.
Plan for trainings of the division staff in liaison with the human resource division to enhance capacity building
Plan activities of hiring of casuals and overseeing the implementation in order to meet set performance targets
Mail and telephone services for effective management of services within the Institute.
Oversee construction of offices, laboratories, and farmer’s resource centres to aid in research implementation and dissemination of research information.
Coordinate provision of water and maintenance of sewage systems for efficient utilization of resources.
Requirements for Appointment:
Minimum nine (9) years’ administration experience with at least three (3) years in the grade of three (3) years in the grade of Administrative Officer I or in a comparable position in a similar institution;
Bachelor’s Degree in any of the Social Sciences from a recognized institution;
Certified Public Secretaries of Kenya (CPSK) OR Higher Diploma in Management or its equivalent from a recognized institution;
Certificate in computer applications skills from a recognized institution;
Kenya Certificate of Secondary Education mean grade C+ (plus) or its equivalent from a recognized Institution; and
Have clearance certificates as contained in Chapter six of the Kenya Constitution 2010 from Kenya Revenue Authority (KRA), Ethics and Ant-Corruption Commission (EACC), Police, Higher Education Loans Board (HELB), an approved Credit Reference Bureau and Commission on University Education (CUE) for degrees obtained outside Kenya.
go to method of application »
