Job Description
Duty Station / Location: Nairobi, Kenya
Under the supervision of AIRS Kenya’s Chief of Party, the Country Finance & Administration Manager oversees and directs all aspects of finance and administrative support for the PMI VectorLink Project in Kenya.
Specific duties and responsibilities include the following:
Develop, manage, and monitor project budgets and annual workplans.
Prepare accurate financial reports, and monthly cash fund’s request in close coordination with senior project staff.
Prepare annual site office revenue projections and update budget tracker forecast on a monthly basis
Ensure that the project operations are in compliance with all USAID and Abt policies and procedures.
Support the startup, general operations, and closedown of the IRS program in Kenya.
Manage the financial operations and financial reporting of the country program, providing guidance, training and technical assistance to financial and non-financial management personnel.
Supervise and coach the project Accountant, Finance Assistants and other Administrative staff
Conduct a financial brown bag in a quarterly basis to build the financial capacity of technical and operations personnel on different financial topics including compliance, travel, budgeting, forecasting and procurement.
Create and maintain financial reporting and tracking systems that provide basic data measurements on financial performance of project activities and develop/recommned cost cutting and compliant strategies to implement the project with less resources
Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
Manage the timely submission of the monthly field expenses (ROV) to the headquarters office.
Serve as the project’s contact with the client on finance and administrative issues, participating in discussions on contract issues and actions, and following up on client requests and concerns.
Support the development, execution, and management of subcontractor and consultant agreements.
Develop and implement a payment system for seasonal spray operators and community mobilizers.
Develop and implement systems to streamline financial practices and procedures.
Inform and maintain project FCA at Headquarters updated on all contractual, financial and legal issues affecting the project
Perform random audits of inventory to make sure inventory reports prepared by operations team are always accurate and up to date.
Oversee Human Resource activities affecting the project including but not limited to the hiring, termination, benefit tracking and legal disputes affecting current and former site office personnel.
Qualification requirements include the following:
Bachelors Degree (minimum), or a Masters Degree (desirable), in Business , Administration, or other relevant field.
At least four (4) years of professional experience managing financial and contractual aspects of large international development projects, preferably USAID-funded projects.
Significant experience managing and supervising financial and procurement management personnel.
Familiarity with US Government Cost Accounting Standards.
Strong analytical and computer skills, with an emphasis on budget and financial analysis.
Experience in logistics, procurement, and supply chain management highly desirable.
Fluency in English.
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