Reports To: Senior Finance Officer
Project: HIV Service Delivery Support Activity
Location: Rift Valley
Requisition / Job ID: 2018200165
4 Positions: Samburu-Maralal, Kajiado-Loitokitok, Turkana-Lodwar, Turkana-Lokichar
Provide Accounting and Financial support to the Finance unit of HSDSA project.Duties And Responsibilities
Managing Petty cash as below:
Reimbursing expenses falling under petty cash
Timely requisitioning of petty cash at field level.
Ensuring completeness of all petty cash vouchers: proper back up, complete approval by relevant officers, continuous referencing & accuracy of the figures.
Manage Program advances in the county offices as below :
Receiving advances from Nakuru & dispatching to the relevant officers.
Making payments to participants.
Follow up with Staff on due advances for retirement.
Help put together returns for the advances retirement in a timely manner.
Verification for completeness of all retirement returns: arithmetical accuracy, stamping paid, complete approvals & full back up on the returns.
Timely banking of cash refunds for monies received at field level and communicating to Nakuru office.
Maintain well updated & accessible Finance files at field level (retirement returns, petty cash, cash reconciliations & any other correspondence finance information).
Support program staff in making cash payments in meetings/workshops.
Work closely with Nakuru Finance team to help capacity build program staff on a need basis.
Minimum Requirements Standards:
At least CPA Part 1 or II.
Minimum 1-3 years of progressive working experience in similar environment with adequate exposure to project accounting, financial management including budgeting, grants and contracts.
Understanding of finance records reconciliations.
Must have demonstrable hands-on experience with an accounting system.
Experience working with an international organization and a University degree in Commerce or Business Accounting will be an added advantage.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
