Department: FINANCE_ADMIN_HR
Direct hierarchy: Area Coordinator/OIC_Mandera
Contract Duration: Six Months (with possible extension)
Starting date: February 2018
Position Profile
This position will require the individual to perform transparent and efficient financial and administration for ACTED programmes in North Eastern Province.
Duties and Responsibilities
Finance/ Administration
Supervise and report on the financial flow (cash forecast) required in the office
Send the cash flow needs cashbook & cashbox and reconciliation on a monthly basis to Nairobi.
Ensure proper documentation for all payments, efficient reporting of the balances and on-going debts to the Nairobi office.
Responsible for the monthly accounting cash books according to ACTED standard through Excel/SAGA.
Send on a monthly basis the documentation in order to the capital office with the cashier’s help.
Responsible for cross-checking allocations as per signed purchase orders; reallocations whenever approved;
Submit administrative and financial inputs to the Project Manager/Officer for the weekly meeting.
Follow-up the implementation of ACTED HR procedures at the base level and ensure that memo are well communicated to all employees of the bases.
Ensure that all contracts are signed by new employee and all documentation is sent to the Nairobi offices.
Ensure valid contracts of staff at the base level are kept up to date
Maintain a control and check system of the attendance all staff at the base level and ensure updated Leave Follow Up and the attendance sheets are sent to the Nairobi office.
Ensure to send the entire leave request forms for the staff at base level to Nairobi HR.
Organize staff induction, management of appraisals with the line managers at the base level.
Control and supervise the filing of staff personal folders.
Qualifications/Skills Required
Bachelor degree in Accounting, Business Administration, Human Resource or a related field.
A minimum of three years relevant experience, preferably in a similar position in an NGO.
Deep and clear understanding of humanitarian principles and activities.
Sound understanding/experience in financial processing and management
Excellent skills in Microsoft Word, Outlook, and Excel.
Strong organizational skills and meticulous attention to detail.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
High level of integrity and honesty.
Fluency in Somali language
