Summary:
The Contracts and Grants Manager oversees and administers the program’s sub-contracts and grant portfolios. This position will design and implement systems to ensure transparency, competition, documentation, and cost analysis. With strong expertise on USAID rules and regulations, s/he will provide support to various functions of the project, including soliciting input from technical specialists for the overall management and administration of the Afya Jijini’s subcontract/subgrants portfolios.
Responsibilities:
Establish and maintain systems and procedures for Afya Jijini subcontract/subgrantee processes;
Utilize IMA required templates to issue and amend sub-contracts and grants for the Afya Jijini program.
Negotiate acceptable terms and conditions with subcontractors and grantees and seek approval from the Senior Director of Grants and Contracts for any terms that deviate from IMA policies and required templates
Review all scopes of work and specifications to be incorporated into subcontracts, vendor agreements, and grants proposed by project technical staff for contractual consistency, accuracy, and compliance with IMA World Health policies and USAID regulations;
Liaise with subcontractors, including generating scopes of work to order their services and routing of their invoices to technical managers for approval prior to payment
Monitor grantees and subcontractors in the requirements of proper project management in order to adhere to USAID and IMA World Health regulations and policies and performance, and initiate corrective action if performance falters;
Lead capacity assessments of all subcontractors and grantees, evaluate associated risks and initiate action to mitigate risks;
Manage and coordinate collection of complete supporting documentation consistent with USAID requirements and IMA’s policies, evaluation of offers/bids, and negotiation/award of contracts.
Advise Afya Jijini team members on matters related to preparation and administration of contracts and sub-awards
Support activities of Finance staff in the areas of fiscal management, audit, and financial reporting for all government contracts and sub-awards.
Develop and maintain a comprehensive knowledge of related regulatory, statutory and administrative requirements, particularly with respect to Government of Kenya laws and regulations, and USAID for the overall Afya Jijini program
Other responsibilities as assigned
Qualifications:
Bachelor’s Degree in finance/accounting or related field, advanced degree preferred;
Professional certification (CPA, ACCA, CA, etc) and membership to a reputable accounting body is required.
Minimum of 7 years progressive work experience in negotiating, awarding, and administering grants under contracts and subcontracts, particularly those funded by the U.S Government (particularly USAID) and other foreign governments or multilateral institutions.
Detailed knowledge of OMB Circulars 2CFR200 Section E, 22CFR228, 2CFR700, FARs and AIDARs
Strong leadership, diplomatic, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure
Significant experience in the development and negotiation of various agreements and contracts, including creative problem solving
Experience in building capacity of local organizations to adhere to US government (USAID) contractual requirements and regulations is preferred
Previous work experience in a non-profit organization, particularly in international settings, highly desirable
Excellent communication skills including written and oral communication and the ability to present to groups of all sizes
Solid diplomatic skills, including the ability to effectively manage a variety of internal and external relationships, especially relationships with contractors and grantees
Ability to be flexible and work well under pressure in a fast-paced team environment
Solid Computer skills-facility with MS Word, Excel, and e-mail/internet software; knowledge of fund accounting software (MIP desirable)
Self-starter with ability to work independently and part of a team
