Job Title: Office Admin
Work Station: Nairobi OfficePosition reports to: Managing Director
Key responsibilities and accountabilities
Assist with the administrative day-to-day activities of the office which ensure productive and efficient office operation.
Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements.
Coordinating with field staff especially as regards to customer inquiries and complaints
Schedule meetings and travel arrangements for senior members of the company
Complete internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed
Maintains adequate office supplies used within the office.
Performs miscellaneous job-related duties as assigned.
Other duties
Responding to customers queries and concerns over outstanding debts and collaborating with the Finance Assistant and field based officers to have these resolved.
Minimum Requirements
A diploma in administration or related fields.
Basic Knowledge of human resources administration principles and practices
Competency in MS Office and good data entry skills.
Strong interpersonal and communication skills
Records maintenance skills, good reporting skills
Knowledge of office management principles and procedures.
Demonstrated experiences having worked in the same or related capacity.
