JOB SUMMARY
The position reports to the Secretary General and is based at COTU (K) headquarters, Solidarity Building, Digo Road, Nairobi
The Personal Assistant will provide high level strategic communication Management support to the Secretary General and serve as Liaison to various stakeholders. This role is positioned at a Senior Management Level.
KEY RESPONSIBILITIES
Effective organisation and management of the Secretary Generals Schedule to ensure efficiency with the ability to effectively assess priority of appointments.
Providing support for an extensive range of meetings and activities. These include disseminating large quantities of information, producing accurate timely minutes, preparing Agenda, Pre – Meeting Briefs and meeting papers, presentations, working action points and follow-up.
Prepare and follow-up correspondences on behalf of the Secretary General, including drafting of general replies
Act as liaison between the media and the organisation which entails preparing press releases for both the organisation and its affiliates for the purposes of publication, facilitating media coverage on key issues affecting the organisation.
Manage visibility of the Secretary General calendar across the organisation and its affiliates.
Communicate and coordinate internal and external information from the Secretary General’s office to union members and public.
Generate and instill trust within the office of the Secretary General while maintaining exceptional levels of Confidentiality.
Manage and coordinate all logistical requirements for the Board members and General Secretaries.
EXPERIENCE AND CORE COMPETENCIES
Must have a Bachelor’s Degree in Humanities preferably in Mass Media and Public Relations, Human Resource and Labour Relations and/or Law.
Must have a Master’s degree in a relevant field.
Possessing a higher qualification will have an added advantage.
Have Five (5) years’ experience as a Personal Assistant to CEO/Senior Management or a Managerial role of note.
Full Knowledge of the Labour laws, Kenya’s Constitution and International Labour Organizations (ILO) Conventions with experience in Industrial Relations Practice
Full knowledge of computer packages including the ability to interact at ease with most computer programmes
Strong verbal and written communication skills with excellent attention to details, proof reading skills, ability to maintain high level of confidentiality.
Strong management and leadership skills, interpersonal skills, proactive and multitasking abilities.
This position entails working under pressure, tight deadlines, long hours due to the nature of the work and the assignments involved and therefore, it is expected that one responds to the demands of the office at short notice without fail.
LANGUAGE REQUIREMENT: Proficiency in English and Swahili Language. Knowledge of a foreign language (French) would be an added advantage.
REMUNERATION: The Salary attached to this position is competitive
