Job Purpose:
The General Manager, Administration will be responsible for overseeing the management of Equity Group property and assets, transport, warehouses and logistics as well as general administrative services.
The job holder is required to oversee the overall daily office operations, improve administrative processes and policies, manage administrative staff and participate in long-term organizational planning.
Duties & Responsibilities
Planning And Budget Management
Develop and implement effective administration policies and procedures. Review and update the procedures as required;
Oversee the annual budget preparation for the department and present for management approval; monitor and control the administration budget;
Property Management
Oversee the management of all property management services including the building cleaning and security, maintenance and repair and furniture and fittings;
Responsible for the allocation and furnishing of office space for all branches and Equity Bank Head office.
Supervise and review the performance of outsourced property managers and suppliers.
Procurement Management
Oversee a team of Procurement Officers in partnering requestors to navigate the procurement cycle for tenders, Invitations-to-Quote
Provide advice on procurement approaches and ensure alignment of all procurement processes through the development / enhancement of online procurement system
Identify purchasing trend and opportunities for demand aggregation, inventory controls to improve procurement cycle time
Optimize on the spend on all purchases to ensure value for money for the Group
Assist in internal and external audit exercise on all procurement related matters, to implement audit recommendations and ensure compliance to internal control at all time.
Logistics Management
Manage planning and implementation of logistics, including coordination with Project Managers and Project Developers.
Participate in the development of logistics policies and procedures in line with the procurement policies and strategic objectives of the organization.
Administer transportation, logistics systems, imports or exports, or customer issues.
Monitor equipment import processes to ensure compliance with regulatory or legal requirements.
Fleet Management
Oversee the transport and fleet management services and systems.
Oversee the proper maintenance, safety and security of the motor vehicle fleet.
Oversee the deployment of vehicles.
Oversee the allocation and usage of fuel and ensure fuel accountability.
General Administration
Oversee general administration services including security, telephone services, reception services and staff welfare.
Oversee the management of the registry, courier and postal services in the organization.
Ensures the provision of a conducive working environment including good lighting, sufficient office space and accessibility.
Leadership
Supervise and manage the performance and development of staff in the department in line with the Organisation’s goals, objectives, policies and regulations.
Development of annual work plans and the annual budget plans and implementation.
Skills & Competencies
Good leadership skills
Good communication and teamwork skills.
Good computer skills including Microsoft Word and Excel
Must be a proactive self-starter and have ability to work with a minimum of supervision.
Must be able to analyze problems encountered during work activity and recommend solutions.
Must be able to manage time effectively to complete daily assignments
Knowledge of Procurement management processes is an added advantage
Qualifications & Experience
Bachelor’s Degree in Business Administration or management or a full professional qualification in Procurement/Facility Management
A master degree or MBA will be an added advantage
At least 12 years of experience, 8 in Administration role and 5 of which should be at manager level
