Major Duties and Responsibilities
The duties and responsibilities of the Protocol Assistant will include the following:• Welcome and see-off Elected Officials and guests at the Airport.• Obtain Visas for staff members from all Embassies;• Process duty-free declarations and follow up all correspondence addressed to Customs Department, e.g. clearance of medicines, etc.• Assist staff members in obtaining Customs Clearance upon separation from the organization. Assist staff and their family members at the Airport on initial recruitment• Process requests for Special I.D. Cards (resident permits) and Visas from the Ministry of Foreign Affairs and the Immigration Authorities;• Welcome and assist delegates at the Airport on their arrival and departure during AU-IBAR Meetings;• Liaise with Transport Officers regarding transportation for VIPs, guests and delegates from/to the Airport and hotels;• Welcome and usher guests during official functions and meetings/conferences;• Perform and follow up other duties of ceremonial nature, i.e. official cocktails, receptions, luncheons. Distribute invitation cards for official functions of the Mission;• Ensure that all name plates of AU Member States and other Organizations are sufficiently available and kept in order;• Follow up the printing of name plates, invitation cards, conference badges and registration forms frequently used by the office;• Process and follow up all correspondence to the Kenya Transport Authority;• Perform any other duties which may be assigned by his/her Supervisors.
Requirements
Qualification and Work Experience required:
Candidates must have minimum of Diploma in Management or Administration from a recognized educational institution.
Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
A minimum of five (5) years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization.
Other relevant skills:
Good knowledge and practical use of Computer;
Good communication, drafting and reporting skills;
Language requirement:
Proficiency in one of the African Union working languages (Arabic, English, French and Portuguese) is required.
Knowledge of one or more of the other AU working languages would be an added advantage.
Tenure of appointment:
The appointment shall be for an initial period of one (1) year, the first three (3) months of which shall be on probation.
It shall be renewable subject to performance and availability of funds.
Equal opportunities:
The African Union Commission is an equal opportunities employer.
Qualified women are encouraged to apply.
Remuneration:
The salary attached to the position is a fixed monthly lump sum of US$ 41,520.34 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 18,569.00 inclusive of all allowances for locally recruited staff.
