Job PurposeHeads the Human Resource & Training Division with the oversight role on the development, implementation and review of sound human resource & training strategies to ensure the organization is resourced with professional, competent and motivated employees. Key Responsibilities / Duties / TasksI. Managerial / Supervisory Responsibilitiesa) Develop the human resource strategy in line with the overall organization strategyb) Ensure the organization is adequately resourced by professional and competent staff.c) Oversee the development and review of the organizational design in line with the strategic pland) Coordinate the review of human resource policies and procedures in compliance with the applicable legislative framework and best practice.e) Manage the recruitment and selection process to ensure that the Corporation is adequately resourced with the right caliber of staff.f) Oversee performance management in the organizationg) Coordinate the identification of training needs for all staffh) Oversee staff welfare programs in line with the set policy.i) Coordinate the monthly processing of the organizations payroll and ensure timely remittance of related statutory deductions in line with approved budgets.j) Administer employee and industrial relations for the organization to ensure harmony in the work place.k) Manage the staff disciplinary process in line with the policy.l) Ensure effective office security measures, records and transport facilities management.m) Monitor and submit performance contract quarterly reports to the relevant agenciesn) Development of work plans and budgets for the divisiono) Coordinate timely implementation of all HR programs to achieve the intended objectivesp) Mentor and coach all staffII. Operational Responsibilities / Tasksa) Implement staff training and development initiatives to achieve organizational objectivesb) Develop and implement employee rewards and benefits in line with the relevant guidelines.c) Undertake the development and implementation of sound job descriptions and specifications for all roles in the organization with the involvement of all functional heads.d) Undertake the development of career progression and succession planse) Ensure accurate employee records and HR Data are maintained through both hard copies and electronicf) Ensure adherence to the organizations conduct and ethics.g) Undertake employee separation process to ensure appropriate exit is executedh) Prepare board management papers for Human Resource Committee of the Board.i) Prepare and submit all monthly, quarterly and annual reports for the divisionj) Participate in the development and review of the Institution’s strategic plan Academic Qualifications Required:a) Master’s degree in Human Resource Management/Business Management or equivalentb) Bachelor’s Degree in Human Resources /social science or its equivalentNB: The academic qualifications as recommended by independent consultant Kenya School of Government (KSG) Professional Qualifications / Membership to professional bodiesIHRM membership Previous relevant work experience required.At least 10 years’ relevant work experience work experience with at least 5 years managerial experience Functional Skills: Behavioral Competencies/Attributes:a) A demonstrable ability to drive organizational value through the implementation of appropriate and diligent HR management practices;b) Problem solving , analytical and orientation to detail skills;c) Ability to make critical and timely decisions in a highly sensitive environmenta) Leadership skillsb) Guidance and Counselling skills.c) Excellent interpersonal, presentation, oral and written communication skills;d) Have demonstrated personal integrity;e) Excellent relationship building skills;Attributes applied to the joba) Strategic thinkingb) Analytical thinkingc) Problem solvingd) Target settinge) Attention to detailsf) Ability to work under pressureg) Meet the requirements of chapter six of the constitution of Kenya. Problem solvingProblems are strategic, financial and operational in nature and system based. Decisions will involve significant financial risk and be decided as part of a management Soft kills required for the taska) Interpersonal skillsb) Leadership skillsc) Communication skillsd) Organizational skillse) Negotiation skillsf) Problem solving skills
CommunicationCommunication/information the job holder needs to understand in order to perform the job:a) instructions or requestsb) E-mail, fax or mail correspondencec) Written Governments policies, standards and regulationsd) Reports on aspects of the organizationCommunication/information the job holder needs to carry out in order to perform the job:a) E-mail, fax or mail correspondenceb) Reports, presentations, procedures or policy documents.c) Written proposals or presentations aimed at changing practices within the organizationd) Negotiation with top managementInfluenceJob holder’s influence over practices, policies or strategy:a) Strategic direction of the divisionb) Compliance to regulationc) Prepares work plans for the divisiond) Policy implementationJob holders’ influence over subordinates and colleaguesa) Supervises and allocates work to the subordinatesb) Build cohesive teamsJobs holders’ influence over people outside the directorate but within the institution and people outside the institutiona) Influences management decisionsb) Conveys information within the organizationc) Propagates team work within the divisiond) Discuss with management on strategic and operation outcomes
