Duties and Responsibilities:
Providing exceptional support to the Regional Director in developing annual work plans and monitoring their execution against the project baseline, including activities, deliverables, schedule, and associated costs, and ensure achievement.
Initiate and participate in developing, implementing and evaluating operational management plans, budgets and business process improvement programmes aimed at improving efficiency and effectiveness.
Support and coordinate resource mobilizations efforts, including timely submission of proposals where RESA scientists are involved.
Preparing technical and financial reports in consultation with project principal investigators and project team members for timely reporting to Management/donors.
Ensure effective communication and collaboration between scientific and administrative units.
Preparing necessary documentation and executing project sub-agreements, memoranda of understanding, consultancies, ensuring full compliance to established institutional policies and processes, monitor their implementation, and ensuring smooth closure of contracts.
Contributes towards management of stakeholder expectations; tracking and monitoring of project deliverables, including monitoring of the project variables (cost, effort, scope, etc.) against the project work plans.
Coordinate arrangements for visiting scientists, interns and students.
Develop and implement effective and efficient tools for project tracking to monitor and report on all activities.
Coordinate day-to-day management of a fast-paced research environment.
Make logistical arrangements for research conferences, workshops and seminars.
Follow through with partners and relevant sections (especially field stations and scientists on implementation of agreed agenda), Handling external enquiries for information and internal questions and queries.
Carry out any other duties to reinforce effective and efficient project administration.
Attend periodic internal meetings and represent ICRISAT as appropriately delegated, at external meetings.
Analyse reports, draw conclusions, and make presentations that will result in effective decision-making.
Identify and take action to mitigate potential risks within own work area
Perform any job related duties as may be assigned by Supervisor
Skill set
• Bachelor’s degree in Biological Science and Master’s degree in related Sciences or Business Administration • Up to five (5) years’ work experience in programme management. • Is conversant with scientific principles, processes and practices • Plans work for team and ensures set targets/deadlines are met • Ability to analyse reports, draw conclusions, make presentations that will result in effective decision-making. • Demonstrates high adaptability and flexibility in accommodating change • Support and foster team participation with interpersonal skills appropriate to the scope of the work. • Ensure compliance of activities in line with set standards under the supervisor’s guidance • Uses appropriate media to communicate e.g. face to face meetings, emails, skype etc• Ability to provide clear direction and guidance to others• Has organizational and priority setting skills • Sets standards of behaviour and demands high standards from team
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