Purpose of the Job: In charge of completing various duties related to the inward movement of goods, supplies and raw materials into the organization
Duties and Responsibilities
Preparing or editing purchase orders from various departments.
Raising of LPOs (Local Purchase Orders)
Checking if there is enough stock in the inventory to meet requirements.
Placing orders with suppliers or vendors and ensuring that documentation is in order, with terms and conditions being clear.
Maintaining a filing system in the purchase department and updating appropriate records when required.
Look for ways to reduce costs to the organization, such as evaluating costs of purchasing from various suppliers to arrive at the best deal.
Inspecting deliveries to verify if they are in order and as per agreed terms.
Interacting with suppliers in case of delay in delivery of supplies, receipt of damaged or incorrect quantity of goods.
Ensuring that the organization obtains the best value for expenditure on goods and services.
Ensuring that suppliers are paid in a timely manner by submitting invoices on time and follow up
Purchase of supplies, services and equipment required by the organization on a daily basis in coordination with the various departments
Develop, compile, reconcile, and update information in supplier and stock databases to provide effective processing, information management and reporting. (monthly reporting)
Maintain re-order levels at all times in the stores and carrying out administration duties in the stores which include record keeping in the relevant books and filling of departmental store requisitions
Coordinate monthly stock take
Qualifications and Skills
Diploma in Supply Chain Management / Procurement
Diploma in Store Management
Computer Literate
Good oral, written and presentation skills
Good Negotiation Skills
High integrity
Ability to work in a team
Self Motivated / Honest / Reliable
Must be a Christian
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